Legal Billing Specialist - Precise Invoicing

Fox Rothschild LLP; Dallas (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Fox Rothschild LLP in Dallas seeks a Billing Specialist to ensure accurate and timely invoicing in line with firm and client guidelines. You will assist with inquiries, review WIP, and provide documentation for invoices.

You will work with the Billing Supervisor and use Paperless Proforma and Ehub to process invoices, address overpayments, and monitor status to avoid delays. The role requires 2–5 years of legal billing experience, strong organizational skills, and excellent communication

Qualifications

• Two to five years of legal billing experience.
• Experience with electronic billing using various vendor websites and the Ehub.
• High school diploma required; bachelor’s degree preferred.
• Meticulous, organized and able to manage multiple attorney assignments.

Responsibilities

• Assist in responding timely to general billing inquiries directed by all levels of management, staff, attorneys and clients.
• Review aged unbilled WIP and provide status updates to Billing Supervisor/Director of Billing.
• Provide expense detailed back-up to accompany invoices as required.
• Research and address client overpayments and cost advances as needed to see whether applications can be completed to current invoices or if a refund is required.
• Process invoices utilizing internal Paperless Proforma application for specific attorneys.
• Review newly opened matters for clients of assigned attorneys to see whether matters are available through e-billing websites.
• Ensure that invoices are submitted in a timely fashion and that all reductions or rejections to invoices are also addressed immediately.
• Submit Rate Requests, as required for certain vendor sites.
• Provide updates regarding invoice status to Billing Supervisor/Director of Billing.
• Assist with special projects, as assigned.

Skills

Meticulous & organized

Excellent written & oral communication

Prioritization

Multitasking

Customer service

Team player

Pressure tolerance

Education

High School Diploma or equivalent

Bachelor’s degree preferred

Tools

Ehub

Vendor billing portals

Job description

Fox Rothschild LLP in Dallas seeks a Billing Specialist to ensure accurate and timely invoicing in line with firm and client guidelines. You will assist with inquiries, review WIP, and provide documentation for invoices.

You will work with the Billing Supervisor and use Paperless Proforma and Ehub to process invoices, address overpayments, and monitor status to avoid delays. The role requires 2–5 years of legal billing experience, strong organizational skills, and excellent communication