Legal Billing Specialist — Growth-Focused Firm

Diaz Anselmo & Assoc. PA; Naperville (IL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid vacation and holidays

Medical, Dental and Vision insurance

Life Insurance and Short-Term/Employee

401(k) with company match

Opportunities for growth

Job summary

Diaz Anselmo & Associates P.A. is seeking a detail-oriented Billing Specialist to prepare, review, and process legal invoices in a fast-paced environment. The role requires adherence to client billing guidelines and firm policies while ensuring accuracy and timely submissions.

The ideal candidate will have 2+ years of legal billing experience, strong organizational skills, and proficiency with billing systems and Microsoft Office tools.

Qualifications

• High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 2+ years of billing experience; legal billing experience strongly preferred.
• Knowledge of client billing guidelines, e-billing platforms, and invoice management processes.
• Experience with legal case management and billing systems such as Perfect Practice, ICE, Tempo, PAID, or similar.

Responsibilities

• Prepare, review, and finalize legal invoices using the firm's billing and case management systems.
• Ensure invoices are accurate, timely, and compliant with client-specific billing requirements.
• Submit invoices through client portals and vendor management systems.
• Monitor and resolve billing discrepancies, rejected invoices, and invoice adjustments.
• Maintain accurate billing records and documentation.
• Review client billing updates and implement guideline changes as needed.
• Collaborate with attorneys, clients, and internal teams to address billing inquiries.
• Support special billing projects, system testing, and process improvements.
• Assist team members during periods of high volume or backlog.

Skills

Billing experience

Attention to detail

Time management

Communication skills

Education

High School Diploma

Associate or Bachelor's preferred

Tools

Perfect Practice

ICE

Tempo

PAID

Excel

Word

Outlook

Job description

Diaz Anselmo & Associates P.A. is seeking a detail-oriented Billing Specialist to prepare, review, and process legal invoices in a fast-paced environment. The role requires adherence to client billing guidelines and firm policies while ensuring accuracy and timely submissions.

The ideal candidate will have 2+ years of legal billing experience, strong organizational skills, and proficiency with billing systems and Microsoft Office tools.