Billing Specialist (Legal/Law Firm)

Diaz Anselmo & Assoc. PA; Naperville (IL); Vor Ort; USD 45.000 - 65.000; Vollzeit

Benefits dieser Stelle

Paid vacation and holidays

Medical, Dental and Vision insurance

Life Insurance and Short-Term/Employee

401(k) with company match

Opportunities for growth

Zusammenfassung

Diaz Anselmo & Associates P.A. is seeking a detail-oriented Billing Specialist to prepare, review, and process legal invoices in a fast-paced environment. The role requires adherence to client billing guidelines and firm policies while ensuring accuracy and timely submissions.

The ideal candidate will have 2+ years of legal billing experience, strong organizational skills, and proficiency with billing systems and Microsoft Office tools.

Qualifikationen

• High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 2+ years of billing experience; legal billing experience strongly preferred.
• Knowledge of client billing guidelines, e-billing platforms, and invoice management processes.
• Experience with legal case management and billing systems such as Perfect Practice, ICE, Tempo, PAID, or similar.

Aufgaben

• Prepare, review, and finalize legal invoices using the firm's billing and case management systems.
• Ensure invoices are accurate, timely, and compliant with client-specific billing requirements.
• Submit invoices through client portals and vendor management systems.
• Monitor and resolve billing discrepancies, rejected invoices, and invoice adjustments.
• Maintain accurate billing records and documentation.
• Review client billing updates and implement guideline changes as needed.
• Collaborate with attorneys, clients, and internal teams to address billing inquiries.
• Support special billing projects, system testing, and process improvements.
• Assist team members during periods of high volume or backlog.

Kenntnisse

Billing experience

Attention to detail

Time management

Communication skills

Ausbildung

High School Diploma

Associate or Bachelor's preferred

Tools

Perfect Practice

ICE

Tempo

PAID

Excel

Word

Outlook

Jobbeschreibung

Company Description

Diaz Anselmo & Associates P.A. is a certified minority-owned law firm located in Plantation, FL. With over 30 years of experience, the firm represents creditors, investors, and servicers in multiple states. Their practice areas include default, bankruptcy, corporate services, appellate and commercial litigation, as well as real estate transactions. The firm prides itself on its compassionate and respectful approach in all interactions, and its diverse mix of attorneys brings a comprehensive perspective to legal analysis and dispute resolution.

Role Description

We are seeking a detail-oriented Billing Specialist to join our team. This role is responsible for preparing, reviewing, and processing legal invoices while ensuring compliance with client billing guidelines and firm policies. The ideal candidate will have experience in legal billing, strong organizational skills, and the ability to thrive in a fast-paced, high-volume environment.

Key responsibilities

• Prepare, review, and finalize legal invoices using the firm's billing and case management systems.
• Ensure invoices are accurate, timely, and compliant with client-specific billing requirements.
• Submit invoices through client portals and vendor management systems.
• Monitor and resolve billing discrepancies, rejected invoices, and invoice adjustments.
• Maintain accurate billing records and documentation.
• Review client billing updates and implement guideline changes as needed.
• Collaborate with attorneys, clients, and internal teams to address billing inquiries.
• Support special billing projects, system testing, and process improvements.
• Assist team members during periods of high volume or backlog.

Qualifications

• High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 2+ years of billing experience; legal billing experience strongly preferred.
• Knowledge of client billing guidelines, e-billing platforms, and invoice management processes.
• Experience with legal case management and billing systems such as Perfect Practice, ICE, Tempo, PAID, or similar platforms preferred.
• Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Excellent attention to detail, organization, and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Benefits:

• Generous amounts of time away from work to promote a healthy work-life balance. We offer paid vacation to all full-time employees in addition to observing 8 major holidays.
• Access to Medical, Dental and Vision insurances with a company contribution for you and your covered dependents.
• Life Insurance, Short-Term Disability Insurance and Employee Assistance Program also available to all full-time employees.
• Ability to contribute to a company sponsored 401(k) retirement plan with a company match on your contributions.
• Opportunities for growth to help you achieve all of your professional goals.

Why Join Us?

• Collaborative and professional team environment
• Opportunity to develop specialized legal billing expertise
• Fast-paced role with growth and advancement opportunities
• Meaningful impact on client service and operational success