Legal Billing Specialist

Brightwing; Royal Oak (MI); On-site; USD 45,000 - 65,000; Full time

Job summary

A legal services firm in Michigan is looking for a Billing Specialist to manage accurate and timely invoicing across various practice areas. Ideal candidates should have at least 2 years of billing experience in a law firm, proficiency in legal billing software, and strong organizational skills. Responsibilities include preparing invoices, collaborating with attorneys, and maintaining billing records to ensure compliance. This role requires attention to detail and excellent communication skills.

Qualifications

• Minimum of 2 years of billing experience in a law firm or professional services environment.
• Proficiency with legal billing software, preferably Elite 3E.
• Excellent attention to detail and ability to manage multiple priorities.
• Excellent attention to detail and ability to manage multiple priorities.
• Strong communication and interpersonal skills.
• High level of discretion in handling sensitive financial and client information.
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

Responsibilities

• Prepare, review, and process client invoices.
• Collaborate with attorneys to ensure billing accuracy.
• Monitor billing cycles and ensure timely submission of invoices.
• Maintain billing records and update client matter information in the firm’s financial systems.
• Respond to billing inquiries from attorneys and clients, providing prompt and professional support.
• Generate billing reports and support internal audits and financial reviews.
• Ensure compliance with client billing requirements and firm standards.

Skills

Legal billing experience

Organizational skills

Attention to detail

Communication skills

Interpersonal skills

Education

Associate's or Bachelor's degree in Accounting, Finance, or related field

Tools

Elite 3E

Microsoft Excel

Job description

This role is essential to ensuring accurate and timely invoicing of client matters across various practice areas. The ideal candidate will have experience in legal billing, strong organizational skills, and a commitment to confidentiality and professionalism.

Key Responsibilities

• Prepare, review, and process client invoices in accordance with firm policies and client-specific billing guidelines.
• Collaborate with attorneys and legal staff to ensure billing accuracy and resolve discrepancies.
• Monitor billing cycles and ensure timely submission of invoices, including electronic billing through platforms such as TyMetrix 360, CounselLink, and Legal Tracker.
• Maintain billing records and update client matter information in the firm’s financial systems.
• Respond to billing inquiries from attorneys and clients, providing prompt and professional support.
• Generate billing reports and support internal audits and financial reviews.
• Ensure compliance with client billing requirements and firm standards.

Qualifications

• Minimum of 2 years of billing experience in a law firm or professional services environment.
• Proficiency with legal billing software, preferably Elite 3E.
• Strong Microsoft Excel skills and familiarity with other Office applications.
• Excellent attention to detail and ability to manage multiple priorities.
• Strong communication and interpersonal skills.
• High level of discretion in handling sensitive financial and client information.
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

Preferred Skills

• Experience with LEDES billing formats and e-billing portals.
• Understanding of law firm billing structures, including hourly, flat fee, and contingency arrangements.
• Familiarity with client guidelines and outside counsel billing requirements.