Legal Billing Specialist

AppleOne Employment Services; San Marcos (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Job summary

AppleOne is actively seeking a Legal Billing Specialist to support a professional law firm environment in Escondido, CA. This temp-to-hire role focuses on billing, accounts receivable, and collections, handling client balances with discretion and professionalism.

You will work closely with attorneys and internal teams to ensure accurate follow-up and strong client service. The right candidate maintains client relationships, follows established procedures, and communicates clearly about payment

Qualifications

• 3 to 5 years of billing, accounts receivable, or collections experience.
• Experience billing for individual clients with outstanding balances.
• Strong communication, negotiation, and relationship-building skills.
• Ability to discuss payment expectations confidently and professionally.
• Excellent organizational skills with attention to detail and follow-through.
• Ability to work independently following established procedures and attorney direction.
• Professional judgment and discretion handling sensitive client financial matters.

Responsibilities

• Contact clients regarding outstanding invoices, overdue balances, and payment commitments.
• Conduct professional collection calls while preserving client relationships.
• Establish payment dates and discuss payment arrangements within guidelines.
• Maintain accurate documentation of client communications and account activity.
• Monitor balances and support accounts receivable reduction efforts.
• Escalate disputes and questions to the appropriate attorney or contact.

Skills

Billing experience

Accounts receivable

Collections

Communication skills

Negotiation

Relationship building

Independent work

Procedural adherence

Discretion with confidential info

Tools

Clio Manage

Job description

Job Summary

A Legal Billing Specialist opportunity is available for an experienced billing, accounts receivable, and collections professional with a background in legal services. This temp-to-hire role is ideal for someone who can confidently manage outstanding client balances, communicate professionally about payment expectations, and support attorneys and internal teams with accurate billing follow-up.

This position offers the opportunity to work in a professional law firm environment where attention to detail, discretion, and client service are highly valued. The right candidate will be dependable, organized, and comfortable having sensitive financial conversations while maintaining positive client relationships. This is a strong fit for someone who enjoys independent work, clear procedures, supportive leadership, and contributing directly to improved accounts receivable performance.

Key Responsibilities

• Contact clients regarding outstanding invoices, overdue balances, and payment commitments.


• Conduct professional and respectful collection calls while preserving positive client relationships.


• Establish payment dates and discuss payment arrangements within established guidelines.


• Maintain accurate documentation of client communications, commitments, follow-ups, and account activity.


• Monitor outstanding balances, follow up on missed payment commitments, and support accounts receivable reduction efforts.


• Escalate billing disputes, account questions, and case-related concerns to the appropriate attorney or internal contact.

Compensation and Benefits

• Pay: $25 to $30 per hour, depending on experience.


• Job Type: Temp-to-hire.


• Location: Escondido, CA


• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• 3 to 5 years of relevant billing, accounts receivable, or collections experience.


• Previous experience in billing, accounts receivable, or collections required.


• Experience working directly with individual clients regarding outstanding balances.


• Strong communication, negotiation, and relationship-building skills.


• Ability to discuss payment expectations confidently while remaining professional, respectful, and empathetic.


• Excellent organizational skills, attention to detail, and consistent follow-through.


• Ability to work independently while following established procedures and attorney direction.


• Professional judgment and discretion when handling sensitive client financial matters.

Preferred Qualifications

• Law firm billing and collections experience strongly preferred.


• Familiarity with Clio Manage is a plus.


• Experience supporting attorneys or legal teams with client billing matters.


• Background in legal services, client account follow-up, or professional services collections.

Equal Opportunity Employer / Disabled / Protected Veterans

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AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.