Billing Specialist

AppleOne Employment Services; Santa Clara (CA); On-site; USD 39,000 - 48,000; Full time

Job summary

AppleOne Employment Services in Santa Clara, CA seeks a detail-oriented Billing Specialist for a temp-to-hire role in the construction sector, focusing on accurate client invoicing, progress billing, AIA billing, and change orders. You will review vendor invoices, track project costs, and support accounts receivable while coordinating with project teams and accounting staff.

This position offers a stable, team-focused environment with opportunities to contribute to cost tracking and financial

Qualifications

• 3 to 5+ years invoicing in the construction industry.
• Experience with AIA billing and change orders.
• Proficiency with QuickBooks, Foundation Software, and Excel.
• Strong attention to detail and documentation.

Responsibilities

• Prepare construction invoices, progress billings, and change order billings.
• Track payments, follow up on outstanding balances, and maintain AR records.
• Review subcontractor/vendor invoices and backup documentation.
• Assist with cost-plus and fixed-price billing, tracking costs vs estimates.
• Communicate billing needs with internal teams, clients, vendors, and subs.
• Maintain organized billing files for accurate reporting on projects.

Skills

AIA billing

Change orders

Progress billing

Accounts receivable

Invoicing

QuickBooks

Foundation Software

Excel

Construction billing

Vendor invoices

Tools

Foundation Software

QuickBooks

Microsoft Excel

Job description

Job Summary

We are seeking a detail-oriented Billing Specialist for a temp-to-hire opportunity in Santa Clara, CA within the construction, industrial facilities, and infrastructure sector. This role is ideal for an accounting professional with strong construction billing experience, including AIA billing, change orders, progress billing, and accounts receivable follow-up.

The Billing Specialist will play an important role in supporting accurate client invoicing, vendor documentation, and project cost tracking. This opportunity offers the chance to join a stable, team-focused environment where accuracy, communication, and accountability are valued. Candidates who enjoy working with project teams, accounting staff, and construction documentation will find this role both engaging and rewarding.

Key Responsibilities

• Prepare and send client invoices, progress billings, and change order billings accurately and on time.
• Track payments, follow up on outstanding balances, and maintain accounts receivable records.
• Review subcontractor and vendor invoices and organize supporting backup documentation.
• Assist with cost plus and fixed price billing while tracking project costs against estimates.
• Communicate professionally with internal teams, clients, vendors, and subcontractors regarding billing and documentation needs.
• Maintain organized billing files and support accurate financial reporting for construction projects.

Compensation and Benefits

• Pay range: $28 to $35 per hour.
• Job type: Temp-to-hire.
• Location: Santa Clara, CA.

Required Qualifications and Skills

• Prepare construction invoices, progress billings, and change order billings.
• Support accounts receivable tracking, payment follow-up, and billing documentation.
• Assist with cost plus and fixed price billing processes.
• Review vendor and subcontractor invoice backup for accuracy and completeness.
• 3 to 5 or more years of invoicing or billing experience in the construction industry.
• Experience with AIA billing and change orders.
• Proficiency with QuickBooks, Foundation Software, and Microsoft Excel.
• Strong understanding of construction billing, project cost tracking, and accounts receivable processes.
• Excellent attention to detail and ability to maintain accurate documentation.
• Clear, professional communication skills and the ability to work effectively with accounting and project teams.

Preferred Qualifications

• Experience supporting billing for industrial facilities, infrastructure, or similar construction projects.
• Familiarity with cost plus and fixed price contract billing.
• Ability to manage multiple billing deadlines in a fast-paced construction accounting environment.

Equal Opportunity Employer / Disabled / Protected Veterans

• The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
• The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
• We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
• AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
• We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.