Billing Coordinator

LHH Recruitment Solutions; Pittsburgh (Allegheny County); On-site; USD 48,000 - 64,000; Full time

Job summary

LHH Recruitment Solutions is seeking a detail-oriented Legal Billing Coordinator to support billing processes and administrative functions within a well-established law firm in Pittsburgh. You will work with attorneys, staff, and clients to ensure accurate invoicing and prompt resolution of inquiries.

The role emphasizes maintaining accurate financial records, processing invoices, and ensuring compliance with client portals and e-billing platforms.

Qualifications

• 2+ years in billing, accounting, or legal operations.
• Experience in a law firm or professional services preferred.
• Strong billing and financial process knowledge.
• Excellent written and verbal communication.
• Highly organized with strong attention to detail.
• Ability to manage multiple priorities in a fast-paced setting.
• Proficiency with Microsoft Office Suite.
• Experience with legal billing software or e-billing platforms is a plus.

Responsibilities

• Prepare, review, and process client invoices, ensuring accuracy and timeliness
• Coordinate with attorneys, staff, and clients to resolve billing inquiries and payment issues
• Monitor retainers and trust balances, applying funds and communicating with clients as needed
• Review and revise billing information, including time entries and expense allocations
• Submit invoices through various electronic billing platforms and client portals
• Assist with new matter intake, conflict reviews, and file setup procedures
• Maintain accurate financial records and billing documentation
• Support additional administrative and operational projects as assigned

Skills

Billing processes

Attention to detail

Written communication

Verbal communication

Multitasking

Problem-solving

Tools

Microsoft Office

Excel

e-billing platforms

Job description

A well-established law firm is seeking a detail-oriented Legal Billing Coordinator to support financial and administrative functions. This position is ideal for someone who enjoys working with billing processes, client communications, and legal operations in a fast-paced environment.

Key Responsibilities

• Prepare, review, and process client invoices, ensuring accuracy and timeliness
• Coordinate with attorneys, staff, and clients to resolve billing inquiries and payment issues
• Monitor retainers and trust balances, applying funds and communicating with clients as needed
• Review and revise billing information, including time entries and expense allocations
• Submit invoices through various electronic billing platforms and client portals
• Assist with new matter intake, conflict reviews, and file setup procedures
• Maintain accurate financial records and billing documentation
• Support additional administrative and operational projects as assigned

Qualifications

• 2+ years of billing, accounting, or legal operations experience, preferably within a law firm or professional services environment
• Strong understanding of billing practices and financial processes
• Excellent written and verbal communication skills
• Highly organized with exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced setting
• Demonstrated problem-solving skills and professional judgment
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel
• Experience with legal billing software or e-billing platforms is a plus

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers