Legal Billing & Invoicing Specialist

Addison Group; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Addison Group is seeking a Legal Billing Coordinator to support the attorney billing function within a professional services environment. This non-exempt role compiles, manages, and executes attorney billing, including creating and obtaining approval on proformas and final invoices.

You will interface with billing attorneys, secretaries, staff, and clients, handling e-billing, discounts, and compliance with billing policies while maintaining confidentiality and deadlines.

Qualifications

• The ideal Billing Coordinator will have superior attention to detail, time management, and organizational skills.
• Strong client-service mindset with excellent written and verbal communication skills.

Responsibilities

• Create, review, and edit proformas in response to requests.
• Execute complex bills including discounts, split-party billing, and e-billing.
• Compile backup documentation as required.
• Submit invoices by mail, email, and through e-billing platforms.
• Configure and maintain information on e-billing sites; set up new clients, matters, timekeepers, and billing rates.
• Communicate with clients regarding billing and e-billing setup requirements.
• Address and resolve e-billing disputes, rejections, and short pays promptly.
• Ensure compliance with billing policies and deadlines; suggest improvements.
• Review client, company, and attorney billing rules in engagements.
• Create and review client intake forms for accurate system setup.
• Assist with verifying application changes and system updates.
• Develop client-specific reporting including accruals and budgets.
• Interact professionally with clients, attorneys, paralegals, and staff.
• Create billing schedules and perform billing analyses as needed.

Skills

Attention to detail

Time management

Organizational skills

Client-service mindset

Excellent communication

Tools

E-billing platforms

Billing systems

3E software

Electronic invoicing

Proforma/billing systems

Job description

Addison Group is seeking a Legal Billing Coordinator to support the attorney billing function within a professional services environment. This non-exempt role compiles, manages, and executes attorney billing, including creating and obtaining approval on proformas and final invoices.

You will interface with billing attorneys, secretaries, staff, and clients, handling e-billing, discounts, and compliance with billing policies while maintaining confidentiality and deadlines.