Billing Coordinator

Addison Group; New York (NY); Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

Addison Group is seeking a Billing Coordinator in Midtown Manhattan to manage prebills, invoices and ad-hoc reports. This role requires 40 hours per week with 2 days in-office.

The incumbent will prepare and submit invoices using a 3rd party e-billing system and ensure timely resolution of billing issues. The ideal candidate has a bachelor's degree, at least 3 years at a major law firm, and experience with Aderant Expert or Elite/3E, plus familiarity with multiple eBilling platforms.

Qualifications

• Bachelor’s degree from four-year college or university preferred.
• Minimum of 3 years experience at a major law firm.
• Experience with Aderant Expert or an equivalent accounting system such as Elite or 3E.
• Knowledge of various eBilling applications or vendor sites such as, but not limited to, eHub, BillBlast, Tymetrix, Serengeti, Collaborati, CounselGo, CounselLink and Passport

Responsibilities

• Produce prebills and ad-hoc reports on-demand and periodically (monthly, quarterly or on-completion).
• Oversee editing and finalizing draft bills based on attorney instruction and client guidelines; provide documents and information as necessary.
• Conduct regular meetings with attorneys and admins to discuss client inventory and update system comments on unbilled fees and aged balances.
• Cross-train with colleagues to provide coverage for inquiries and issues for attorneys and clients.
• Prepare and submit invoices via 3rd party e-billing system while meeting client requirements; investigate delays or submission issues.
• Review outstanding receivables and coordinate with Collections & Appeals to resolve past due balances.
• Assist with testing and documentation of new processes and applications related to client account billing.
• Respond to billing inquiries from attorneys, clients and management in a timely manner

Education

Bachelor’s degree

Tools

Aderant Expert

Elite

3E

Job description

Role: Billing Coordinator

Location: Midtown Manhattan

Pay: $90,000 - 110,000/ year

Hours: 40 hours per week, 2 days in-office/week

Benefits: This position is eligible for medical, dental, vision, and 401(K)

Responsibilities Include:

• Responsible for producing prebills and ad-hoc reports both on-demand and periodically (monthly, quarterly or on-completion)
• Oversee the process of editing and finalizing draft bills based on attorney instruction and client guidelines; providing appropriate documents and information as necessary
• Conduct regular meetings with attorneys and administrative assistants to review and discuss client inventory; providing updated system comments regarding unbilled fees and aged balances
• Cross train and work with colleagues in order to provide coverage and support in addressing inquiries and issues for attorneys and clients assigned to other team members
• Prepare and submit invoices via 3rd party e-billing system while meeting client requirements; investigating and resolving issues that causes delays or prevents successul submission
• Review outstanding receivables and work with the Collections & Appeals Team for the purpose of contacting clients regarding the resolution of past due balances
• Assist with testing and documentation of new processes and applications related to client account billing
• Respond to various billing related inquiries from attorneys, clients and management accurately and in a timely manner

Experience Required

• Bachelor’s degree from four-year college or university preferred
• Minimum of 3 years experience at a major law firm
• Experience with Aderant Expert or an equivelant accounting systen such as Elite or 3E
• Knowledge of various eBilling applications or vendor sites such as, but not limited to, eHub, BillBlast, Tymetrix, Serengeti, Collaborati, CounselGo, CounselLink and Passport

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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