Legal Specialist

Addison Group; Chicago (IL); Hybrid; USD 48,216 - 57,859; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is seeking a Legal Coordinator for a client in Chicago, Illinois. This role involves managing billing operations for attorneys and requires strong attention to detail and communication skills. The position offers the chance to gain experience in a top-tier legal environment with a hybrid work schedule.

The ideal candidate will support attorneys through billing inquiries, prepare invoices, and assist with reporting tools. This is a full-time contract opportunity in a professional services setting.

Qualifications

• Experience supporting attorneys directly.
• Proficiency with Elite, 3E, Aderant, or similar systems.
• Ability to work in a fast-paced legal environment.

Responsibilities

• Manage billing operations for a group of attorneys.
• Address inquiries regarding billing and payments.
• Prepare draft invoices summarizing time and expenses.
• Investigate discrepancies in invoices.
• Use internal reporting tools for data requests.
• Support time entry corrections and transfers.

Skills

Attention to detail

Communication skills

Organizational skills

Collaboration

Tools

Excel

Elite

3E

Aderant

Job description

Compensation

$35.00 – $42.00 / Per Hour

Work Schedule

Monday – Friday, 9:00 AM – 5:00 PM (35 hours/week, hybrid – 3 days onsite)

Benefits

This position is eligible for medical, dental, vision, and 401(k).

About Our Client

Addison Group is hiring on behalf of our client, a highly regarded global law firm, seeking a Legal Coordinator to support attorneys during a busy period. This is a contract opportunity offering hands‑on experience in a fast‑paced, professional services environment.

Job Description

The Legal Coordinator will manage billing operations for a group of attorneys and clients. This role requires strong attention to detail, the ability to manage competing priorities, and experience working within legal services.

Key Responsibilities

• Address inquiries from attorneys, clients, and internal staff regarding billing inventory, time and expense entries, and unapplied payments
• Share and reinforce billing policies and procedures with attorneys and clients as needed
• Prepare and circulate draft invoices summarizing time and expenses by matter
• Review partially paid invoices, investigate discrepancies, and determine appropriate resolution steps
• Leverage internal reporting tools, including Excel and dashboards, to fulfill data and reporting requests
• Support attorneys and administrative staff with time entry corrections and transfers between matters

Qualifications

• Experience supporting attorneys directly
• Proficiency with systems such as Elite, 3E, Aderant, or similar platforms
• Excellent communication skills and ability to collaborate across teams
• Highly organized with strong attention to detail and ability to meet deadlines
• Business casual work environment
• Candidates must be comfortable working in a fast‑paced setting with high volume
• Opportunity to gain experience with a top‑tier legal organization
• Hybrid work schedule offering flexibility
• Collaborative and professional team environment

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.