Legal Billing Coordinator

Michael Page; California (MO); Hybrid; USD 48,216 - 61,992; Full time

Benefits offered by this job

Competitive compensation

Benefits package

Job summary

A leading recruitment firm is seeking a Legal Billing Coordinator in California. This role requires at least 1 year of legal billing experience and involves maintaining client terms and issuing invoices accurately. Candidates should have strong analytical skills and experience with billing software. Hybrid work flexibility is expected after the initial in-office period.

Qualifications

• Minimum of 1 year legal billing experience required.
• Must be a team player with strong interpersonal skills.
• High degree of confidence and professional maturity required.

Responsibilities

• Maintain knowledge of client terms and billing preferences.
• Create and distribute pro formas and client invoices.
• Manage unbilled inventory for assigned lawyers.

Skills

Billing software experience with 3E, Elite or Aderant

Strong analytical skills

Interpersonal skills

Excellent communication skills

Customer service skills

Job description

Legal Billing Coordinator role at Michael Page

Our client, an AM Top 100 law firm based in Century City, LA, is looking for an experienced Legal Billing Coordinator. This is a temporary role requiring 1+ year of legal billing experience and immediate availability to start a new role. The position is five days per week in office with hybrid flexibility to be offered later.

Base pay range

$35.00/hr - $45.00/hr

Description

This role will involve:

• Maintain a thorough knowledge of client terms, discount arrangements, lawyer and client preferences while ensuring invoices are issued timely and accurately, inclusive of client terms and discounts
• Apply best practices to create, present and distribute pro formas and client invoices
• Ensure compliance with firm and outside counsel guidelines
• Submit e-invoices on a timely basis with all necessary supporting documentation
• Address and resolve revisions to invoices promptly
• Manage the unbilled inventory for an assigned group of lawyers
• Maintain consistent and regular communication with lawyers regarding aged balances; leverage secretaries and firm management to escalate problem accounts
• Make recommendations for write-offs of aged or disputed balances where appropriate
• Respond to information requests from lawyers, clients and staff related to inventory levels, time and cost entries, billing reconciliations, outstanding receivables and unapplied cash
• Communicate firm policies and guidelines to lawyers and clients as appropriate
• Support client and partner requests for accrual information
• Produce and distribute standard unbilled proformas which recap client/matter time and disbursements
• Analyze short paid invoices and determine the correct course of action to resolve
• Utilize firm standard reporting tools (especially Excel and BRL dashboards) to respond to information requests
• Assist with the application of unidentified cash receipts, ensuring prompt resolution
• Assist timekeepers and secretaries with diary entry issues and transfers between matters
• Ensure requests for alternative fee arrangements are communicated to the Pricing Committee for review and disposition
• Maintain documentation of procedures, deadlines, and other client and lawyer preferences related to billing and collection
• Provide audit letter assistance to lawyers and secretaries by quickly responding to requests for period-ending balances

Profile

The successful candidate will have:

• MUST HAVE billing software experience with 3E, Elite or Aderant
• Strong analytical and critical thinking skills
• A minimum of 1 year legal billing experience
• Must be a team player with strong interpersonal skills
• Possess a high degree of confidence and professional maturity with excellent oral and written communication skills
• Superior customer service and ability to work in a dynamic environment
• Self-directed with a strong work ethic; capable of working independently with limited supervision
• Ability to occasionally work outside established business hours and adjust personal schedule to meet deadlines

Job Offer

Very competitive compensation & benefits package.

(Note: MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.)

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Accounting/Auditing

Industries

• Legal Services

Los Angeles, CA