Legal Billing Coordinator

RecruitPod Global; Hackensack (NJ); On-site; USD 80,000 - 100,000; Full time

Job summary

An established industry player is on the lookout for a detail-oriented Billing Coordinator to join their prestigious law firm. In this role, you'll be responsible for preparing and editing client invoices, ensuring billing accuracy, and collaborating with attorneys and staff to resolve any billing issues. This dynamic position requires a proactive individual who thrives in a fast-paced environment and can manage a high volume of billing tasks efficiently. If you're ready to take your career to the next level in a supportive and professional setting, this opportunity is perfect for you.

Qualifications

• 3+ years of billing experience in a law firm environment.
• Proficient in Elite 3E, Aderant, or similar accounting software.

Responsibilities

• Prepare and edit client invoices according to firm policies.
• Collaborate with staff to resolve billing issues and address client inquiries.

Skills

Billing experience in a law firm

Elite 3E or Aderant accounting software

Microsoft Office proficiency

Multitasking skills

Organizational skills

Attention to detail

Ability to work under pressure

Proactive work approach

Tools

Elite 3E

Aderant

Microsoft Office

Job description

Job Title: Billing Coordinator

Description:

Our client, a prestigious Am 100 law firm, is seeking a Billing Coordinator.

Responsibilities include:

• Preparing and editing client invoices according to firm policies and client specifications.
• Ensuring the accuracy of billing data and that all billable activities and expenses are recorded.
• Collaborating with attorneys, paralegals, and other staff to resolve billing issues.
• Addressing client inquiries about billing and payments.
• Processing write-offs in compliance with firm policy.
• Generating complex bills promptly, including handling multiple discounts by matter, split-party billing, and electronic bill preparations.
• Managing a high volume of monthly bills.
• Maintaining effective communication with attorneys, staff, and clients.
• Creating new billing formats as required and assisting with the preparation of periodic billing reports for management.

Required Skills:

• Minimum of 3 years of direct billing experience in a law firm environment.
• Experience with Elite 3E, Aderant, or similar accounting software.
• Proficient in Microsoft Office.
• Excellent multitasking, prioritization, and organizational skills.
• High attention to detail and ability to work efficiently under pressure.
• Proactive in anticipating work needs and able to operate with minimal direction.
• Willingness to work flexible hours, including possible weekends or evenings.
• This position demands someone who can perform at high levels in a dynamic work environment and adapt quickly to changing priorities.

Seniority Level: Associate

Employment Type: Full-time

Job Function: Accounting/Auditing and Legal

Industries: Legal Services

Base pay range: $80,000.00/yr - $100,000.00/yr