Legal Billing Coordinator

LHH; Pasadena (CA); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health benefits (medical, dental, vision)

401(k) match

16 vacation/sick days

Job summary

LHH is looking for an experienced E-Billing Coordinator based in California. This role involves managing the complete lifecycle of e-billing, ensuring compliance, and timely payments while using various e-billing platforms.

The ideal candidate will have over 5 years of e-billing experience, strong communication skills, and a proven ability to handle a high-volume workload. Benefits include health insurance, a 401(k) match, and generous vacation days.

Qualifications

• Minimum of 5 years of e-billing experience, preferably within a law firm or professional services environment.
• Strong experience working with multiple e-billing platforms.
• High level of accuracy and ability to manage deadlines in a high-volume environment.

Responsibilities

• Manage the complete e-billing cycle from invoice submission through client approval.
• Submit invoices through multiple e-billing platforms.
• Monitor invoice status and track payments.

Skills

E-billing experience

Communication skills

Attention to detail

Advanced Excel skills

Tools

Legal Tracker

TyMetrix

Collaborati

CounselLink

Aderant

Job description

Location: open to Pasadena, Cerritos, or Irvine offices

Schedule: Full-Time | Open to Fully Onsite

Position Overview:

We are seeking an experienced E-Billing Coordinator to manage the full lifecycle of electronic billing processes. This role will focus heavily on submitting, tracking, and resolving e-bills through various client platforms, ensuring compliance and timely payment. The ideal candidate brings strong attention to detail, excellent communication skills, and hands‑on experience with high-volume e-billing environments.

Key Responsibilities:

• Manage the complete e‑billing cycle from invoice submission through client approval and payment tracking
• Submit invoices through multiple e‑billing platforms (such as Legal Tracker, TyMetrix 360, Collaborati, CounselLink, etc.)
• Review invoice data and formats (including LEDES) to ensure accuracy prior to submission and reduce rejections
• Monitor invoice status, identify rejections, and coordinate corrections or resubmissions as needed
• Handle appeals by working closely with internal teams to resolve billing issues and secure approvals
• Track invoice progress through client portals and follow up on delayed or stalled payments
• Maintain organized records of billing activity, client requirements, and submission timelines
• Assist with onboarding new clients or matters into e‑billing platforms as needed
• Partner with billing teams and internal stakeholders to ensure smooth and compliant billing processes

Qualifications:

• Minimum of 5 years of e‑billing experience, preferably within a law firm or professional services environment
• Strong experience working with multiple e‑billing platforms (Legal Tracker, TyMetrix, Collaborati, CounselLink, etc.)
• Familiarity with LEDES billing formats and common submission requirements
• Experience handling invoice rejections, troubleshooting issues, and managing appeals
• High level of accuracy and ability to manage deadlines in a high‑volume environment
• Strong communication skills and ability to collaborate with internal teams
• Advanced Excel skills (pivot tables, lookups, tracking/reporting)

Preferred Qualifications:

• Experience with Aderant (a plus, but not required)
• Background supporting high‑volume e‑billing portfolios
• Additional benefits include health benefits (medical, dental, and vision), Health Savings Account, Flexible Spending Account, Dependent Care, 401(k) match, profit sharing plan, and 16 vacation/sick days to start.

Employer/Veterans/Disabled

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers