Billing Coordinator

LHH; Pittsburgh (Allegheny County); On-site; USD 52,000 - 70,000; Full time

Job summary

LHH is seeking a detail-oriented Legal Billing Coordinator to support the firm’s financial and administrative functions. This role focuses on billing processes, client communications, and legal operations in a fast-paced environment.

Key tasks include preparing invoices, resolving billing inquiries, monitoring retainers and trust balances, and ensuring accurate time entries and expense allocations. The position also covers matter intake, conflicts, and file setup activities, with a strong

Qualifications

• 2+ years of billing, accounting, or legal operations experience.
• Strong understanding of billing practices and financial processes.
• Excellent written and verbal communication skills.
• Highly organized with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced setting.
• Demonstrated problem-solving skills and professional judgment.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Experience with legal billing software or e-billing platforms is a plus.

Responsibilities

• Prepare, review, and process client invoices, ensuring accuracy and timeliness.
• Coordinate with attorneys, staff, and clients to resolve billing inquiries and payment issues.
• Monitor retainers and trust balances, applying funds and communicating with clients as needed.
• Review and revise billing information, including time entries and expense allocations.
• Submit invoices through various electronic billing platforms and client portals.
• Assist with new matter intake, conflict reviews, and file setup procedures.
• Maintain accurate financial records and billing documentation.
• Support additional administrative and operational projects as assigned.

Skills

Billing processes

Client communication

Attention to detail

Multitasking

Microsoft Office

Tools

Legal billing software

E-billing platforms

Excel

Job description

A well-established law firm is seeking a detail-oriented Legal Billing Coordinator to support financial and administrative functions. This position is ideal for someone who enjoys working with billing processes, client communications, and legal operations in a fast-paced environment.

Key Responsibilities

• Prepare, review, and process client invoices, ensuring accuracy and timeliness
• Coordinate with attorneys, staff, and clients to resolve billing inquiries and payment issues
• Monitor retainers and trust balances, applying funds and communicating with clients as needed
• Review and revise billing information, including time entries and expense allocations
• Submit invoices through various electronic billing platforms and client portals
• Assist with new matter intake, conflict reviews, and file setup procedures
• Maintain accurate financial records and billing documentation
• Support additional administrative and operational projects as assigned

Qualifications

• 2+ years of billing, accounting, or legal operations experience, preferably within a law firm or professional services environment
• Strong understanding of billing practices and financial processes
• Excellent written and verbal communication skills
• Highly organized with exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced setting
• Demonstrated problem-solving skills and professional judgment
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel
• Experience with legal billing software or e-billing platforms is a plus

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers