Sr. Legal Billing Coordinator

Brilliant®; Chicago (IL); On-site; USD 105,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Job summary

Brilliant Financial Staffing seeks a Senior Legal Billing Coordinator for a Chicago-based law firm client. The role requires managing the full billing lifecycle, ensuring precise invoices, and leveraging eBilling platforms to drive timely collections.

The ideal candidate will have 5+ years of legal billing, advanced Excel skills, and proficiency with Aderant. Responsibilities include reviewing rates and budgets, coordinating prebill to final bill, producing reports, and guiding the billing team.

Qualifications

• 5+ years of legal billing experience.
• Strong knowledge of electronic billing platforms and eBilling processes.
• Advanced Microsoft Excel skills, including Pivot Tables and VLOOKUPs.
• Experience with Aderant is REQUIRED.
• Excellent attention to detail, organizational, analytical, and problem-solving skills.
• Strong communication skills with the ability to build relationships across attorneys, clients, and internal departments.

Responsibilities

• Manage the complete billing and collections cycle for an assigned portfolio of legal matters.
• Review attorney rates, fee arrangements, billing guidelines, budgets, fee caps, and discounts for accuracy and compliance.
• Coordinate the prebill through final bill process while ensuring timely submission of invoices and eBills.
• Monitor invoice approvals, billing status, collections, and payment activity while communicating updates to attorneys and clients.
• Review and resolve eBilling rejections, discrepancies, and client billing issues.
• Prepare monthly billing forecasts, accrual reports, ad hoc reports, and portfolio aging reports.
• Process write-offs, write-downs, time transfers, and billing adjustments in accordance with firm policies.
• Collaborate closely with attorneys, finance staff, and clients to ensure timely and accurate billing.
• Train billing team members on new billing functionality, policies, and client requirements.
• Recommend process improvements and contribute to continuous improvement initiatives within the billing department.

Skills

Legal billing

Excel

eBilling

Attention to detail

Communication

Team collaboration

Tools

Aderant

Job description

Job Title: Senior Legal Billing Coordinator

Location: Chicago, IL

Pay Range: $105K-$110K (Based on experience & qualifications)

Benefits: Health, dental, and vision insurance. 401(k)

Role Overview:

Brilliant Financial Staffing has been engaged in the search for an experienced Senior Legal Billing Coordinator for our client headquartered in Chicago, IL. Our client is a highly respected, nationally recognized law firm with over a century of history and a reputation for excellence in the financial services industry. They are seeking an experienced legal billing professional to join their collaborative team on a direct hire basis due to an upcoming retirement and continued growth within the department.

Qualified candidates will possess legal billing experience, advanced Microsoft Excel skills, and thrive in a fast-paced, team-oriented environment. The hiring manager is actively interviewing and looking to move quickly.

Senior Legal Billing Coordinator Responsibilities:

• Manage the complete billing and collections cycle for an assigned portfolio of legal matters.
• Review attorney rates, fee arrangements, billing guidelines, budgets, fee caps, and discounts for accuracy and compliance.
• Coordinate the prebill through final bill process while ensuring timely submission of invoices and eBills.
• Monitor invoice approvals, billing status, collections, and payment activity while communicating updates to attorneys and clients.
• Review and resolve eBilling rejections, discrepancies, and client billing issues.
• Prepare monthly billing forecasts, accrual reports, ad hoc reports, and portfolio aging reports.
• Process write-offs, write-downs, time transfers, and billing adjustments in accordance with firm policies.
• Collaborate closely with attorneys, finance staff, and clients to ensure timely and accurate billing.
• Train billing team members on new billing functionality, policies, and client requirements.
• Recommend process improvements and contribute to continuous improvement initiatives within the billing department.

Senior Legal Billing Coordinator Qualifications:

• 5+ years of legal billing experience required.
• Prior experience managing the full billing lifecycle within a law firm environment.
• Strong knowledge of electronic billing platforms and eBilling processes.
• Advanced Microsoft Excel skills, including experience working with existing Pivot Tables and VLOOKUPs.
• Experience with Aderant is REQUIRED
• Excellent attention to detail, organizational, analytical, and problem-solving skills.
• Strong communication skills with the ability to build relationships across attorneys, clients, and internal departments.

Brilliant Staffing, LLC is an Equal Opportunity Employer and encourages applications from all individuals regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, disability, or veteran status.