Billing Coordinator - Legal - NYC

Michael Page; New York (NY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Hybrid work schedule

Competitive annual base salary

Career growth opportunities

Job summary

Michael Page is seeking a Billing Coordinator for a prestigious law firm in New York City. This role involves managing the full billing lifecycle for attorneys, producing invoices, and ensuring compliance with client requirements.

The ideal candidate will have at least 3 years of billing experience in a legal setting, familiarity with legal billing systems, and advanced organizational skills. A hybrid work schedule and competitive salary are offered, highlighting the firm’s commitment to professional development.

Qualifications

• 3+ years of billing or client accounts experience within a law firm.
• Experience with legal billing/accounting systems.
• Strong ability to manage multiple deadlines and priorities.

Responsibilities

• Manage the full billing lifecycle for assigned attorneys and client accounts.
• Produce prebills, final invoices, and ad hoc billing reports.
• Collaborate with collections teams to resolve outstanding balances.

Skills

Legal billing/accounting systems experience

Advanced organizational skills

Excellent written and verbal communication

Proficiency in Microsoft Excel and Outlook

Interpersonal skills

Education

Bachelor's degree preferred

Tools

Aderant

Elite

3E

e-billing systems

Job description

Fantastic Billing Coordinator opportunity within a well-known law firm based in NYC. Responsible for managing attorney billing, invoicing, collections support, and client account reporting within a fast-paced environment.

My client is a prestigious law firm recognized for delivering sophisticated advisory services to high-profile clients across complex business and financial matters. The firm offers a collaborative, fast-paced environment with exposure to complex billing matters, and opportunities for long-term career growth.

Description

Responsibilities:

• Manage the full billing lifecycle for assigned attorneys and client accounts
• Produce prebills, final invoices, and ad hoc billing reports on a recurring and as‑needed basis
• Edit and finalize invoices based on attorney feedback, client billing guidelines, and engagement terms
• Submit invoices through various third‑party e‑billing platforms while ensuring compliance with client requirements
• Investigate and resolve billing submission issues, rejections, and delays
• Conduct regular meetings with attorneys and administrative staff to review billing inventory, unbilled fees, and aged receivables
• Collaborate with collections teams to assist in resolving outstanding balances and past‑due invoices
• Maintain accurate account notes, billing comments, and reporting within the accounting system
• Respond promptly to billing‑related inquiries from attorneys, clients, and internal leadership
• Assist with process improvements, testing, and implementation of new billing applications or workflows

Profile

Qualifications:

• Bachelor's degree preferred
• 3+ years of billing or client accounts experience within a mid‑sized and/or large law firm
• MUST HAVE experience working with legal billing/accounting systems such as Aderant, Elite, 3E, or similar platforms
• Familiarity with e‑billing systems including platforms such as CounselLink, Serengeti, Tymetrix, Collaborati, Passport, or related applications
• Advanced organizational skills with the ability to manage multiple deadlines and priorities
• Excellent written and verbal communication skills
• Strong interpersonal skills and ability to work effectively with attorneys, staff, and clients
• Self‑motivated with the ability to work independently and collaboratively
• Proficiency in Microsoft Excel, Outlook, and related business applications

Job Offer

• Hybrid work schedule (2 days a week in office)
• Competitive annual base salary
• Opportunity to work in a collaborative and professional environment within the business services sector.
• Potential for career growth and professional development.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual’s status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.