Legal Billing Assistant

BGSF; Chicago (IL); On-site; USD 55,000 - 65,000; Full time

Job summary

A leading law firm in Chicago is seeking a Billing Assistant to provide support to Billing Specialists and Managers. This entry-level role requires strong organizational skills and proficiency in Microsoft Office. Responsibilities include managing invoices, assisting with billing processes, and maintaining effective communication with attorneys and clients. This position is a fantastic opportunity to grow within a prestigious firm.

Qualifications

• Excellent judgment and ability to maintain confidentiality.
• Ability to work harmoniously with others.
• Able to manage multiple projects with competing priorities.

Responsibilities

• Perform invoice maintenance as directed by Billing Specialists.
• Assist with printing, sorting and routing of monthly proformas.
• Provide high levels of customer service to clients and staff.

Skills

Strong organizational skills

Strong attention to detail

Strong interpersonal communication skills

Strong analytical and problem-solving skills

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Education

Bachelor’s degree or equivalent experience

Tools

3E

ebilling Hub

Job description

This range is provided by BGSF. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$55,000.00/yr - $65,000.00/yr

Our client, one of the world's leading law firms, is looking for a Billing Assistant to join their team.

The Billing Assistant will provide billing and administrative support to Billing Specialists and Billing Managers. The position provides exposure/opportunities to learn the firm’s billing operations and to interact with the firm’s lawyers, secretaries and other accounting departments. This individual must be flexible, well organized, detail oriented and deadline focused. This is a great opportunity to get in at the ground level of a huge firm and have a lot of runway.

Duties and Responsibilities:

• Perform invoice maintenance as directed by Billing Specialists. This may include but is not limited to: narrative edits, time transfers, invoice splitting and cost exception updates.
• Prepare and print draft bills, and other client reports as necessary.
• Assist with the printing, sorting and routing of monthly proformas.
• Upload electronic invoices upon request and ensure processing is accurate and efficient. Monitor the status of the electronic invoices to ensure the invoice is moving towards approval and payment. As needed, submit appeals through the electronic billing systems.
• Submit accrual estimates and billing rates/fee offers in the electronic billing systems.
• Follow up with attorneys as requested by Billing Specialists or the Billing Manager.
• Provide high levels of customer service to attorneys, staff, vendors, and clients of the firm while observing confidentiality of client and firm matters.
• Perform various administrative duties such as duplicating, mailing, proofreading and scanning of invoice packets.
• Serve as the billing point person for a small portfolio of client and billing partners, with oversight by the Billing Supervisor and Manager.
• Assist with special projects which will include, among other projects, testing related to system upgrades or conversions.

Qualifications

Required

• Bachelor’s degree or equivalent experience working in an office environment
• Proficiency in Microsoft Word and Excel

Preferred

• Previous law firm or professional services firm experience
• Experience with 3E and ebilling Hub

Other Skills and Abilities

• Strong organizational skills
• Strong attention to detail
• Good judgment
• Strong interpersonal communication skills
• Strong analytical and problem-solving skills
• Able to work harmoniously and effectively with others
• Able to preserve confidentiality and exercise discretion
• Able to work under pressure
• Able to manage multiple projects with competing deadlines and priorities

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Law Practice and Professional Services

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