Administrative Assistant

MindSpring Partners LLC; Chicago (IL); On-site; USD 74,000 - 94,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Job summary

A Chicago-based law firm is seeking an Administrative Assistant/Executive Administrative Assistant to support senior leadership. This role includes managing calendars, coordinating meetings, and acting as a project manager for various initiatives. The ideal candidate will have over 5 years of experience and familiarity with a corporate environment. Strong communication skills and proficiency in Microsoft Office applications are essential.

Qualifications

• 5+ years experience in an executive assistant or administrative operations role is required.
• Proficiency in Microsoft Office applications is crucial.
• Exceptional written and verbal communication abilities are necessary.

Responsibilities

• Provide comprehensive administrative support including calendar management and meeting coordination.
• Act as project manager for cross-functional projects.
• Prepare reports and manage various internal documentation systems.

Skills

Judgment

Organization

Multitasking

Customer Service

Communication

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

1 month ago Be among the first 25 applicants

MindSpring Partners LLC provided pay range

This range is provided by MindSpring Partners LLC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$74,000.00/yr - $94,000.00/yr

Direct message the job poster from MindSpring Partners LLC

Job Title: Administrative Assistant/Executive Administrative Assistant

5 Days On-site

Chicago based law firm is looking for an Administrative Assistant to provide direct support to senior leadership, including a Director of Administration and several department heads. This position involves a blend of executive-level administrative support, project coordination, and cross-functional liaison work across departments.

Key Responsibilities:

• Provide comprehensive administrative support, including strategic calendar management, meeting coordination, travel arrangements, and expense reporting.
• Support internal initiatives and act as project manager for department-wide and cross-functional projects.
• Liaise with executives, department teams, and external partners with poise and professionalism.
• Draft communications, meeting notes, and various operational materials.
• Monitor and handle confidential communications and sensitive documents.
• Facilitate internal communications around office services, closures, and general announcements.
• Prepare reports, process invoices, and manage various internal documentation systems.

Required Qualifications:

• 5+ years experience in an executive assistant, coordinator, or administrative operations role.
• High proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent judgment, organization, and multitasking skills with a strong customer service mindset.
• Exceptional written and verbal communication abilities.
• Demonstrated ability to maintain confidentiality and handle sensitive situations with discretion.
• Comfortable navigating high-level corporate environments and working independently or within a team.

Preferred Skills:

• Experience with MS Visio and expense reporting platforms.
• Background in legal, professional services, or regulated industries.

(Compensation based upon education/work experience)

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Human Resources

• Industries

  Law Practice and Office Administration

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Inferred from the description for this job

Medical insurance

Vision insurance

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