Legal Assistant | Docketing, Filings & Client Support

Kosmos; Carlsbad (CA); On-site; USD 50,000 - 65,000; Full time

Job summary

Kosmos is seeking a motivated Legal Assistant in La Jolla, CA to support our attorneys in a fast-paced environment. You will handle case management, calendar scheduling, document preparation, and client communication with a focus on accuracy and confidentiality.

Ideal candidates have 2–3 years in a law firm, proficiency with Microsoft Office, legal billing software, and docketing tools such as Law Toolbox. Excellent organizational and communication skills are essential.

Qualifications

• 2–3 years experience as a legal assistant or secretary in a law firm.
• Proficient with Microsoft Office and legal billing software.
• Experience with docketing tools such as Law Toolbox.
• Strong communication, organization, and discretion to protect client confidentiality.

Responsibilities

• Maintain physical and digital case files for quick access.
• Manage litigation calendars and deadlines, schedule meetings or court appearances.
• Prepare and format initial drafts of pleadings and correspondence.
• Handle electronic filings in California state and federal courts.
• Serve as first point of contact for clients, opposing counsel, and court personnel.
• Assist with legal billing and vendor invoices, sort daily mail.

Skills

Case management

Docketing & calendaring

Court e-filing

Administrative support

Client communication

MS Office

Billing software

Discretion

Time management

Attention to detail

Tools

Law Toolbox

OneLegal

Docketing software

Job description

Kosmos is seeking a motivated Legal Assistant in La Jolla, CA to support our attorneys in a fast-paced environment. You will handle case management, calendar scheduling, document preparation, and client communication with a focus on accuracy and confidentiality.

Ideal candidates have 2–3 years in a law firm, proficiency with Microsoft Office, legal billing software, and docketing tools such as Law Toolbox. Excellent organizational and communication skills are essential.