Legal Assistant: Docketing, Filings & Client Care

Kosmos

San Diego (CA)

On-site

USD 55,000 - 75,000

Full time

14 days+

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Job summary

Kosmos, a premier law firm in La Jolla, California, seeks a motivated Paralegal/Legal Assistant to join our fast-paced team. You will manage case files, calendar deadlines, and draft legal documents while maintaining professional client communication.

Ideal candidates have 2–3 years of experience, strong MS Office and docketing tool skills, and a discreet, detail-oriented approach to handling confidential information in a collaborative environment.

Qualifications

Minimum of 2–3 years' experience as a legal assistant or secretary in a law firm.
Proficiency with Microsoft Office, legal billing software, and docketing tools such as Law Toolbox.
Excellent verbal and written communication with a strong customer-service mindset.
Strong organizational skills, attention to detail, and ability to manage multiple deadlines.
Discretion and commitment to client confidentiality and data security.

Responsibilities

Case Management: Maintain, organize, and categorize physical and digital case files for accessibility.
Docketing & Calendaring: Manage litigation calendars, track deadlines, schedule client meetings or court appearances.
Document Preparation: Prepare, proofread, and format initial drafts of legal shells, pleadings, and correspondence.
Court E-Filing: Handle electronic filings in California state and federal courts using systems like OneLegal or Nationwide.
Client Communication: Serve as a professional first point of contact for clients, opposing counsel, and court personnel.
Administrative Support: Assist with legal billing entry, processing vendor invoices, and sorting daily mail.