Legal Assistant

Kosmos; Rancho Santa Fe (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Kosmos, a premier law firm in La Jolla, California, is seeking a motivated Legal Assistant to support attorneys in a fast-paced, collaborative environment.

You will manage case files, calendars, e-filing, drafting pleadings, and client communications while upholding confidentiality and providing strong administrative support.

Qualifications

• Minimum of 2–3 years of experience working as a legal assistant or secretary within a law firm.
• Hands-on experience with Microsoft Office (Word, Outlook), legal billing software, and docketing tools (e.g., Law Toolbox).
• Exceptional verbal and written communication skills with a strong customer-service mindset.
• Superior attention to detail, strong time-management skills, and the ability to manage multiple competing deadlines.
• Strict commitment to upholding client confidentiality and data security protocols at all times.

Responsibilities

• Maintain, organize, and categorize physical and digital case files.
• Manage litigation calendars, deadlines, and schedule client meetings or court appearances.
• Prepare, proofread, and format initial drafts of legal shells, pleadings, and correspondence.
• Handle electronic filings (e-filings) in California state and federal courts using systems like OneLegal or Nationwide.
• Serve as a professional first point of contact for clients, opposing counsel, and court personnel.
• Assist with legal billing entry, processing vendor invoices, and sorting daily mail.

Skills

Experience 2-3 years

Communication skills

Organization

Discretion

Client service mindset

Tools

Microsoft Office

Legal billing software

Docketing tools

Law Toolbox

Job description

We are a premier, fast-growing law firm located in beautiful La Jolla, California, seeking a motivated and detail-oriented Legal Assistant to join our dynamic team. This position is ideal for individuals who are passionate about supporting legal professionals and want to work in a collaborative, fast-paced environment. You will play a crucial role by providing top-tier administrative support, managing court calendars, and maintaining seamless client communication.Key Responsibilities

• Case Management: Maintain, organize, and categorize physical and digital case files to ensure absolute accessibility.
• Docketing & Calendaring: Manage litigation calendars, track pleading deadlines, and schedule client meetings or court appearances.
• Document Preparation: Prepare, proofread, and format initial drafts of legal shells, pleadings, and correspondence.
• Court E-Filing: Handle electronic filings (e-filings) in California state and federal courts using systems like OneLegal or Nationwide.
• Client Communication: Serve as a professional first point of contact for clients, opposing counsel, and court personnel.
• Administrative Support: Assist with legal billing entry, processing vendor invoices, and sorting daily mail.

Qualifications & Skills

• Experience: Minimum of 2–3 years of experience working as a legal assistant or secretary within a law firm.
• Technical Proficiency: Hands-on experience with Microsoft Office (Word, Outlook), legal billing software, and docketing tools (e.g., Law Toolbox).
• Communication: Exceptional verbal and written communication skills with a strong customer-service mindset.
• Organization: Superior attention to detail, strong time-management skills, and the ability to manage multiple competing deadlines.
• Discretion: Strict commitment to upholding client confidentiality and data security protocols at all times.