Legal Assistant: Docketing, E-Filing & Client Support

Kosmos; San Diego (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Kosmos, a premier law firm in La Jolla, California, seeks a motivated Legal Assistant to support our attorneys in a fast-paced, collaborative environment. You will manage case files, calendars, and client communications while maintaining strict confidentiality.

The ideal candidate has 2–3 years of experience, strong MS Office skills, and familiarity with legal billing and docketing tools. Join us to contribute to high-quality work and growth within a supportive team.

Qualifications

• 2–3 years of experience as a legal assistant or secretary in a law firm.
• Excellent verbal and written communication skills.
• Strong organizational skills and time-management to handle multiple deadlines.
• Commitment to confidentiality and data security.

Responsibilities

• Case Management: Maintain, organize, and categorize physical and digital case files for accessibility.
• Docketing & Calendaring: Manage litigation calendars, deadlines, and schedule client meetings or court appearances.
• Document Preparation: Prepare, proofread, and format initial drafts of legal shells, pleadings, and correspondence.
• Court E-Filing: Handle electronic filings in state and federal courts using systems like OneLegal or Nationwide.
• Client Communication: Serve as the professional first point of contact for clients, opposing counsel, and court personnel.
• Administrative Support: Assist with legal billing entry, processing vendor invoices, and sorting daily mail.

Skills

MS Office

Verbal & written comms

Attention to detail

Discretion & confidentiality

Tools

Legal billing software

Docketing tools

Job description

Kosmos, a premier law firm in La Jolla, California, seeks a motivated Legal Assistant to support our attorneys in a fast-paced, collaborative environment. You will manage case files, calendars, and client communications while maintaining strict confidentiality.

The ideal candidate has 2–3 years of experience, strong MS Office skills, and familiarity with legal billing and docketing tools. Join us to contribute to high-quality work and growth within a supportive team.