Legal Assistant: Docketing, E-Filing & Client Care

Kosmos; Del Mar (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

Kosmos, a premier law firm in La Jolla, California, seeks a motivated Legal Assistant to provide top-tier administrative support in a fast-paced, collaborative environment. You will manage case files, calendar deadlines, and client communications while supporting billing and vendor invoicing.

Ideal candidates have 2–3 years in a law firm setting, strong MS Office skills, and proficiency with docketing tools.

Qualifications

• Experience as a legal assistant or secretary in a law firm.
• Strong verbal and written communication with client-facing skills.
• Excellent organization and time management to handle multiple deadlines.
• Discretion in maintaining client confidentiality and data security.

Responsibilities

• Maintain, organize, and categorize physical and digital case files for accessibility.
• Manage litigation calendars, deadlines, and schedule client meetings or court appearances.
• Prepare, proofread, and format drafts of pleadings and correspondence.
• Handle e-filings in California state and federal courts using systems like OneLegal or Nationwide.
• Serve as the professional first point of contact for clients, opposing counsel, and court personnel.
• Assist with legal billing entry, process vendor invoices, and sort daily mail.

Skills

Communication

Organization

Discretion

Legal assistant experience

Tools

Microsoft Office Suite

Legal billing software

Docketing tools (Law Toolbox)

Job description

Kosmos, a premier law firm in La Jolla, California, seeks a motivated Legal Assistant to provide top-tier administrative support in a fast-paced, collaborative environment. You will manage case files, calendar deadlines, and client communications while supporting billing and vendor invoicing.

Ideal candidates have 2–3 years in a law firm setting, strong MS Office skills, and proficiency with docketing tools.