Legal Assistant

Kosmos; Carlsbad (CA); On-site; USD 50,000 - 65,000; Full time

Job summary

Kosmos is seeking a motivated Legal Assistant in La Jolla, CA to support our attorneys in a fast-paced environment. You will handle case management, calendar scheduling, document preparation, and client communication with a focus on accuracy and confidentiality.

Ideal candidates have 2–3 years in a law firm, proficiency with Microsoft Office, legal billing software, and docketing tools such as Law Toolbox. Excellent organizational and communication skills are essential.

Qualifications

• 2–3 years experience as a legal assistant or secretary in a law firm.
• Proficient with Microsoft Office and legal billing software.
• Experience with docketing tools such as Law Toolbox.
• Strong communication, organization, and discretion to protect client confidentiality.

Responsibilities

• Maintain physical and digital case files for quick access.
• Manage litigation calendars and deadlines, schedule meetings or court appearances.
• Prepare and format initial drafts of pleadings and correspondence.
• Handle electronic filings in California state and federal courts.
• Serve as first point of contact for clients, opposing counsel, and court personnel.
• Assist with legal billing and vendor invoices, sort daily mail.

Skills

Case management

Docketing & calendaring

Court e-filing

Administrative support

Client communication

MS Office

Billing software

Discretion

Time management

Attention to detail

Tools

Law Toolbox

OneLegal

Docketing software

Job description

We are a premier, fast-growing law firm located in beautiful La Jolla, California, seeking a motivated and detail-oriented Legal Assistant to join our dynamic team. This position is ideal for individuals who are passionate about supporting legal professionals and want to work in a collaborative, fast-paced environment. You will play a crucial role by providing top-tier administrative support, managing court calendars, and maintaining seamless client communication.

Key Responsibilities

• Case Management: Maintain, organize, and categorize physical and digital case files to ensure absolute accessibility.
• Docketing & Calendaring: Manage litigation calendars, track pleading deadlines, and schedule client meetings or court appearances.
• Document Preparation: Prepare, proofread, and format initial drafts of legal shells, pleadings, and correspondence.
• Court E-Filing: Handle electronic filings (e-filings) in California state and federal courts using systems like OneLegal or Nationwide.
• Client Communication: Serve as a professional first point of contact for clients, opposing counsel, and court personnel.
• Administrative Support: Assist with legal billing entry, processing vendor invoices, and sorting daily mail.

Qualifications & Skills

• Experience: Minimum of 2-3 years of experience working as a legal assistant or secretary within a law firm.
• Technical Proficiency: Hands-on experience with Microsoft Office (Word, Outlook), legal billing software, and docketing tools (e.g., Law Toolbox).
• Communication: Exceptional verbal and written communication skills with a strong customer-service mindset.
• Organization: Superior attention to detail, strong time-management skills, and the ability to manage multiple competing deadlines.
• Discretion: Strict commitment to upholding client confidentiality and data security protocols at all times.