Legal Assistant

Kosmos; Del Mar (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

Kosmos, a premier law firm in La Jolla, California, seeks a motivated Legal Assistant to provide top-tier administrative support in a fast-paced, collaborative environment. You will manage case files, calendar deadlines, and client communications while supporting billing and vendor invoicing.

Ideal candidates have 2–3 years in a law firm setting, strong MS Office skills, and proficiency with docketing tools.

Qualifications

• Experience as a legal assistant or secretary in a law firm.
• Strong verbal and written communication with client-facing skills.
• Excellent organization and time management to handle multiple deadlines.
• Discretion in maintaining client confidentiality and data security.

Responsibilities

• Maintain, organize, and categorize physical and digital case files for accessibility.
• Manage litigation calendars, deadlines, and schedule client meetings or court appearances.
• Prepare, proofread, and format drafts of pleadings and correspondence.
• Handle e-filings in California state and federal courts using systems like OneLegal or Nationwide.
• Serve as the professional first point of contact for clients, opposing counsel, and court personnel.
• Assist with legal billing entry, process vendor invoices, and sort daily mail.

Skills

Communication

Organization

Discretion

Legal assistant experience

Tools

Microsoft Office Suite

Legal billing software

Docketing tools (Law Toolbox)

Job description

We are a premier, fast-growing law firm located in beautiful La Jolla, California, seeking a motivated and detail-oriented Legal Assistant to join our dynamic team. This position is ideal for individuals who are passionate about supporting legal professionals and want to work in a collaborative, fast-paced environment. You will play a crucial role by providing top-tier administrative support, managing court calendars, and maintaining seamless client communication.Key Responsibilities

• Case Management: Maintain, organize, and categorize physical and digital case files to ensure absolute accessibility.
• Docketing & Calendaring: Manage litigation calendars, track pleading deadlines, and schedule client meetings or court appearances.
• Document Preparation: Prepare, proofread, and format initial drafts of legal shells, pleadings, and correspondence.
• Court E-Filing: Handle electronic filings (e-filings) in California state and federal courts using systems like OneLegal or Nationwide.
• Client Communication: Serve as a professional first point of contact for clients, opposing counsel, and court personnel.
• Administrative Support: Assist with legal billing entry, processing vendor invoices, and sorting daily mail.

Qualifications & Skills

• Experience: Minimum of 2–3 years of experience working as a legal assistant or secretary within a law firm.
• Technical Proficiency: Hands-on experience with Microsoft Office (Word, Outlook), legal billing software, and docketing tools (e.g., Law Toolbox).
• Communication: Exceptional verbal and written communication skills with a strong customer-service mindset.
• Organization: Superior attention to detail, strong time-management skills, and the ability to manage multiple competing deadlines.
• Discretion: Strict commitment to upholding client confidentiality and data security protocols at all times.