Legal Assistant

Kosmos; San Diego (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Kosmos, a premier law firm in La Jolla, California, seeks a motivated Paralegal/Legal Assistant to join our fast-paced team. You will manage case files, calendar deadlines, and draft legal documents while maintaining professional client communication.

Ideal candidates have 2–3 years of experience, strong MS Office and docketing tool skills, and a discreet, detail-oriented approach to handling confidential information in a collaborative environment.

Qualifications

• Minimum of 2–3 years' experience as a legal assistant or secretary in a law firm.
• Proficiency with Microsoft Office, legal billing software, and docketing tools such as Law Toolbox.
• Excellent verbal and written communication with a strong customer-service mindset.
• Strong organizational skills, attention to detail, and ability to manage multiple deadlines.
• Discretion and commitment to client confidentiality and data security.

Responsibilities

• Case Management: Maintain, organize, and categorize physical and digital case files for accessibility.
• Docketing & Calendaring: Manage litigation calendars, track deadlines, schedule client meetings or court appearances.
• Document Preparation: Prepare, proofread, and format initial drafts of legal shells, pleadings, and correspondence.
• Court E-Filing: Handle electronic filings in California state and federal courts using systems like OneLegal or Nationwide.
• Client Communication: Serve as a professional first point of contact for clients, opposing counsel, and court personnel.
• Administrative Support: Assist with legal billing entry, processing vendor invoices, and sorting daily mail.

Skills

Case management

Docketing

Communication

Attention to detail

Discretion

Time management

Tools

Microsoft Office

Law Toolbox

Legal billing software

Job description

We are a premier, fast-growing law firm located in beautiful La Jolla, California, seeking a motivated and detail-oriented Paralegal/Legal Assistant to join our dynamic team. This position is ideal for individuals who are passionate about supporting legal professionals and want to work in a collaborative, fast-paced environment. You will play a crucial role by providing top-tier administrative support, managing court calendars, and maintaining seamless client communication. Key Responsibilities

Key Responsibilities

• Case Management: Maintain, organize, and categorize physical and digital case files to ensure absolute accessibility.
• Docketing & Calendaring: Manage litigation calendars, track pleading deadlines, and schedule client meetings or court appearances.
• Document Preparation: Prepare, proofread, and format initial drafts of legal shells, pleadings, and correspondence.
• Court E-Filing: Handle electronic filings (e-filings) in California state and federal courts using systems like OneLegal or Nationwide.
• Client Communication: Serve as a professional first point of contact for clients, opposing counsel, and court personnel.
• Administrative Support: Assist with legal billing entry, processing vendor invoices, and sorting daily mail.

Qualifications & Skills

• Experience: Minimum of 2–3 years of experience working as a legal assistant or secretary within a law firm.
• Technical Proficiency: Hands-on experience with Microsoft Office (Word, Outlook), legal billing software, and docketing tools (e.g., Law Toolbox).
• Communication: Exceptional verbal and written communication skills with a strong customer-service mindset.
• Organization: Superior attention to detail, strong time-management skills, and the ability to manage multiple competing deadlines.
• Discretion: Strict commitment to upholding client confidentiality and data security protocols at all times.