Legal Assistant

Kosmos; Chula Vista (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Kosmos, a premier law firm in La Jolla, California, seeks a motivated Legal Assistant to join our dynamic team. You will provide administrative support, manage court calendars, and maintain client communication to ensure smooth case flow.

Ideal candidates have 2–3 years of law firm experience, strong Microsoft Office and docketing software skills, and a commitment to confidentiality. You will assist with billing, e-filing, and coordination with clients, opposing counsel, and court personnel.

Qualifications

• Minimum of 2–3 years of experience working as a legal assistant or secretary within a law firm.
• Hands‑on experience with Microsoft Office (Word, Outlook), legal billing software, and docketing tools (e.g., Law Toolbox).
• Exceptional verbal and written communication skills with a strong customer-service mindset.
• Superior attention to detail, strong time-management skills, and the ability to manage multiple competing deadlines.
• Strict commitment to upholding client confidentiality and data security protocols at all times.

Responsibilities

• Maintain, organize, and categorize physical and digital case files to ensure absolute accessibility.
• Manage litigation calendars, track pleading deadlines, and schedule client meetings or court appearances.
• Prepare, proofread, and format initial drafts of legal shells, pleadings, and correspondence.
• Handle electronic filings (e‑filings) in California state and federal courts using systems like OneLegal or Nationwide.
• Serve as a professional first point of contact for clients, opposing counsel, and court personnel.
• Assist with legal billing entry, processing vendor invoices, and sorting daily mail.

Skills

Experience

Communication

Discretion

Organization

Time management

Tools

Microsoft Office

Docketing software

Law Toolbox

Job description

We are a premier, fast-growing law firm located in beautiful La Jolla, California, seeking a motivated and detail-oriented Legal Assistant to join our dynamic team. This position is ideal for individuals who are passionate about supporting legal professionals and want to work in a collaborative, fast-paced environment. You will play a crucial role by providing top-tier administrative support, managing court calendars, and maintaining seamless client communication.Key Responsibilities

• Case Management: Maintain, organize, and categorize physical and digital case files to ensure absolute accessibility.
• Docketing & Calendaring: Manage litigation calendars, track pleading deadlines, and schedule client meetings or court appearances.
• Document Preparation: Prepare, proofread, and format initial drafts of legal shells, pleadings, and correspondence.
• Court E-Filing: Handle electronic filings (e‑filings) in California state and federal courts using systems like OneLegal or Nationwide.
• Client Communication: Serve as a professional first point of contact for clients, opposing counsel, and court personnel.
• Administrative Support: Assist with legal billing entry, processing vendor invoices, and sorting daily mail.

Qualifications & Skills

• Experience: Minimum of 2–3 years of experience working as a legal assistant or secretary within a law firm.
• Technical Proficiency: Hands‑on experience with Microsoft Office (Word, Outlook), legal billing software, and docketing tools (e.g., Law Toolbox).
• Communication: Exceptional verbal and written communication skills with a strong customer-service mindset.
• Organization: Superior attention to detail, strong time-management skills, and the ability to manage multiple competing deadlines.
• Discretion: Strict commitment to upholding client confidentiality and data security protocols at all times.