Legal Administrative Support Specialist

Gainor Staffing; New York (NY); On-site; USD 90,000 - 110,000; Full time

Job summary

A top-tier litigation firm is seeking an Administrative Support Specialist to enhance its collaborative culture. This role involves managing attorney calendars, formatting legal documents, and providing general administrative support. Candidates should have extensive experience in legal administration, proficiency in Microsoft Word, and exceptional proofreading skills. The firm offers a competitive salary within the range of $90,000 to $110,000 annually, along with a supportive work environment that prioritizes integrity and professionalism.

Qualifications

• At least 5 years of experience in legal administration.
• Experience with NY and CA legal documents is preferred.
• Strong proofreading and attention to detail.

Responsibilities

• Manage attorney calendars and coordinate meetings.
• Format legal documents and draft correspondence.
• Provide general administrative support and manage logistics.

Skills

Legal Document Formatting

Proofreading

MS Word

PDF Editing

Tools

Microsoft Word

Excel

Job description

A top-tier litigation firm is seeking an Administrative Support Specialist to join the team. Known for its aggressive advocacy and collaborative culture, the firm has earned national acclaim for holding powerful institutions accountable. This is a unique opportunity to make an impact at a firm with excellent benefits and potential for growth!Who You Are

• A proactive legal administrative professional with at least 5 years of experience

• Skilled in formatting legal documents in Microsoft Word and editing PDFs

• Experienced with both NY and CA legal documents

• Top-notch proofreading skills – you catch everything!

What You’ll Do

• Manage attorney calendars, coordinate meetings, and schedule hearings and depositions

• Format legal documents using Microsoft Word, Excel, and PDF tools

• Draft correspondence and forms under attorney guidance

• Arrange travel logistics, including transportation and lodging

• Process expenses and generate reports

• Manage Amex Chrome accounts for attorneys

• Enter billable time and assist with document management

• Provide general administrative support including scanning, filing, and occasional reception coverage

• Participate in team meetings and ongoing training sessions

What Success Looks Like

• Attorneys and team members consistently rely on your accuracy, responsiveness, and professionalism

• Legal documents are delivered polished, properly formatted, and on time

• Scheduling and logistics run smoothly, with minimal oversight required

• You contribute to a collaborative, respectful, and high-integrity work environment

Salary Range: $90,000 – 110,000 annually, based on experienceGainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.