Legal Administrative Assistant

Gainor Staffing; Palo Alto (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

A global law firm in Palo Alto seeks a Legal Administrative Assistant to provide crucial support to attorneys. Responsibilities include scheduling meetings, preparing legal documents, and managing correspondence. Candidates should have a high school diploma and 1+ year of relevant experience, with strong communication and organizational skills. Proficiency in Microsoft Office and typing at 50 WPM are essential. This is a fully on-site role with a competitive salary range of $55,000 – 75,000 annually based on experience.

Qualifications

• 1+ year of office support/administrative experience.
• Clear and professional communication skills, both verbal and written.
• Ability to manage multiple priorities under shifting deadlines.

Responsibilities

• Schedule and coordinate meetings and travel arrangements.
• Prepare, edit, proof, and format legal documents.
• Organize and archive both paper and electronic documents.
• Assist with billing and general office correspondence.

Skills

Communication skills

Proficiency in Microsoft Office

Organizational skills

Attention to detail

Confidentiality

Typing speed of 50 WPM

Education

High school diploma or equivalent

Job description

A global law firm with offices across four continents is seeking a LegalAdministrativeAssistant. The firm offers a collaborative and inclusive environment where innovation, integrity, and client service are paramount. Thisis an excellent opportunity to get your foot in the door at a top law firm and beginyour career in the legal industry!

Who You Are

• You have a high school diploma or equivalent experience and 1+ year of office support/administrative experience
• You communicate clearly and professionally, both verbally and in writing
• You are highly organized, detail-oriented, and able to manage multiple priorities under shifting deadlines
• You are proactive, take initiative, and can work independently while supporting a team
• Youmaintaindiscretion and handle sensitive information with confidentiality
• You are proficient in Microsoft Office and comfortable typing50 WPM

WhatYou’llDo

• Schedule and coordinate meetings, calendars, and travel arrangements for attorneys and practice assistants
• Prepare, edit, proof, and format legal documents, including redlining and production
• Organize, file, and archive both paper and electronic documents
• Assistwith billing, expense reports, mailings, and general office correspondence
• Support administrative needs such as binder assembly, label creation, and document copying
• Enter attorney timekeeping andassistwith matter intake or memoranda preparation
• Answer calls and relay messages professionally to internal and external contacts
• Performadditionaltasks as needed to support attorneys, teams, or departmental objectives

What Success Looks Like

• Attorneys and staff have well-organized calendars andtimelysupport for daily operations
• Legal documents and materials areaccurate, properly formatted, and readily available
• Administrative processes such as filings, billing, and mailings run smoothly and efficiently
• Internal and external communications are handled promptly and professionally
• Tasks are completed independently, accurately, and in alignment with team and firm priorities

Salary Range: $55,000 – 75,000 annually, based on experience

Location: Palo Alto, CA – Fully on site

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.