Legal Administrative Assistant

Gainor Staffing; Los Angeles (CA); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision plans

Life insurance and disability benefits

100% paid parking on site

Employee Assistance Program (EAP)

Work-life balance perks

Job summary

A national law firm is looking to hire a Legal Administrative Assistant in a hybrid role in Los Angeles. You'll prepare legal documents, manage filings, and support litigation attorneys in a fast-paced environment, ensuring compliance with court requirements while handling complex cases.

Qualifications

• At least five years supporting litigation attorneys.
• Confident navigating federal and state court systems.
• Experience with electronic filing platforms.

Responsibilities

• Prepare and file legal documents across jurisdictions.
• Manage critical litigation deadlines and filings.
• Coordinate with attorneys for urgent requests.

Skills

Organizational skills

Attention to detail

Proactive problem solving

Tools

PACER

CM/ECF

Job description

A forward-thinking law firm with a national footprint is seeking a Legal Administrative Assistant who thrives in a collaborative, client-focused environment. With a team of 450 attorneys across the country, the firm is known for its ability to tackle complex legal challenges with creativity and precision. Its culture emphasizes diversity, inclusion, and a deep commitment to community service, including a robust pro bono program. This position offers the opportunity to join a firm where innovation, integrity, and impact are at the heart of everything they do.

Who You Are

1. A seasoned legal administrative professional with at least five years of experience supporting litigation attorneys, ideally in complex commercial matters.
2. Confident navigating both federal and state court systems, including electronic filing platforms like PACER, CM/ECF, and local portals.
3. Exceptionally organized, with a sharp eye for detail and a calm, solutions-oriented approach to high-pressure situations.
4. Skilled at managing multiple priorities across different matters, and comfortable working with attorneys who need quick turnarounds.
5. Proactive, resourceful, and always looking for ways to stay current with procedural updates and court rules.

What You’ll Do

1. Prepare and file legal documents across multiple jurisdictions, ensuring accuracy and compliance with court-specific requirements.
2. Manage filings in both federal and California state courts, including large motion packages with exhibits and declarations.
3. Track and manage critical litigation deadlines—hearings, discovery cutoffs, and court-ordered schedules—using internal systems and calendars.
4. Coordinate with attorneys to prioritize urgent requests while balancing competing demands across multiple cases.
5. Troubleshoot rejected or challenged filings, resolving issues quickly and professionally.
6. Stay informed on procedural changes and filing protocols, especially in high-volume courts like Los Angeles Superior Court.
7. Support attorneys with time entry, billing coordination, travel planning, and client communications.

What Success Looks Like

1. You consistently deliver clean, timely filings—even in complex, multi-party cases with tight deadlines.
2. Attorneys trust you to manage critical dates and filings without reminders or follow-ups.
3. You handle urgent requests with grace, while communicating clearly and prioritizing effectively.
4. You catch potential filing issues before they happen, ensuring packages are complete and compliant.
5. You bring a calm, confident presence to the team, even when juggling multiple high-stakes matters.

Company Details & Perks

• Comprehensive medical, dental, and vision health plans.
• Life insurance, short- and long-term disability benefits, and generous PTO.
• 100% paid parking on site.
• Employee Assistance Program (EAP) and wellness initiatives.
• A suite of work-life balance perks, including service bonuses, backup care for children, elders, and pets, plus exclusive employee discounts.

Salary Range: $80,000 – $110,000 annually, based on experience.

Location: Hybrid – Los Angeles, CA.

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision-making, veteran or military status, or any other characteristic or status protected under applicable law.