Litigation Legal Secretary

Gainor Staffing; Newark (NJ); On-site; USD 90,000 - 100,000; Full time

Job summary

A leading law firm in Newark is seeking a Litigation Legal Secretary to provide essential support to its litigation practice. This role requires expertise in legal administration, exceptional organizational skills, and experience in a fast-paced environment. The successful candidate will play a vital role in ensuring attorneys receive timely and accurate support, contributing to a culture of professionalism and high-quality client service.

Qualifications

• At least 10 years of experience as a legal secretary in litigation.
• Willing to obtain Notary Public commission within six months.
• Professional demeanor with a positive attitude.

Responsibilities

• Provide comprehensive administrative support to attorneys.
• Draft, revise, and format legal documents per firm standards.
• Handle electronic court filings with precision.

Skills

Organization

Attention to Detail

Tech-savviness

Multitasking

Tools

Microsoft Office 365

iManage

Kofax

Best Authority

Aderant

Job description

A leading law firm is looking for a Litigation Legal Secretary to support a dynamic litigation practice that spans commercial disputes, regulatory matters, and white-collar defense. The firm’s culture is rooted in mutual respect, professional development, and a shared commitment to client success. This role offers a front-row seat to high-profile litigation and a chance to grow within a respected legal organization.Who You Are

• A legal secretary with at least 10 years of experience supporting attorneys in a fast-paced litigation-focused legal environment

• Exceptionally organized and detail-oriented, with a knack for juggling multiple priorities without missing a beat

• Tech-savvy and confident using tools like Microsoft Office 365, iManage, Kofax, Best Authority, Aderant, and more

• Comfortable adapting to shifting priorities and working occasional early or late hours when needed

• Holds (or is willing to obtain) a Notary Public commission within the first six months of employment

• Professional demeanor, with a positive, can-do attitude

What You’ll Do

• Provide comprehensive administrative support to attorneys, including managing calls, messages, and scheduling

• Draft, revise, and format legal documents in line with firm standards, including pleadings, correspondence, and filings

• Handle electronic court filings in both state and federal systems with precision and timeliness

• Prepare and update Tables of Authorities and Contents for legal briefs

• Maintain accurate time entries, expense reports, and case file documentation

• Manage incoming and outgoing mail, and ensure all materials are properly filed and organized

• Step in to support other team members during absences or high-volume periods

What Success Looks Like

• Attorneys and clients consistently receive timely, polished, and accurate work

• You stay ahead of deadlines and keep case files and documentation impeccably organized

• You contribute to a positive, professional office culture and build strong working relationships across the firm

Salary Range: $90,000 – 100,000 annually, based on experienceLocation: Newark, NJ – 5 days on siteGainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.