Litigation Secretary

Gainor Staffing; San Francisco (CA); Hybrid; USD 70,000 - 97,000; Full time

Job summary

A top-tier global law firm is seeking a Litigation Secretary in San Francisco. The ideal candidate will have at least 5 years of litigation experience and a Bachelor’s degree. Responsibilities include managing court filings, drafting legal documents, and supporting attorneys across various tasks. The position offers a salary range of $70,000 – 97,000 annually and requires strong organizational and communication skills. This role is hybrid, allowing flexibility in work location.

Qualifications

• Minimum 5 years of experience as a litigation secretary.
• Skilled in legal terminology and court rules.
• Available to work overtime when required.

Responsibilities

• Coordinate court filings and service of process.
• Draft and proofread pleadings and discovery documents.
• Manage documents in iManage and shared drives.
• Maintain calendars and schedule meetings.
• Liaise with departments for court deliveries.
• Arrange court reporters for depositions.
• Process invoices and travel arrangements.
• Assist with billing tasks and attorney timekeeping.
• Conduct basic legal research.

Skills

Litigation experience

Organizational skills

Communication skills

Proofreading skills

Familiarity with iManage

Education

Bachelor’s degree

Tools

iManage

Job description

A top-tier global law firm is seeking a Litigation Secretary to join the team in San Francisco.

Who You Are

• Litigation secretary with at least 5 years of experience
• Bachelor’s degree, preferred
• Skilled in iManage and familiar with legal terminology and court rules
• Strong organizational, communication, and proofreading skills
• Available to work overtime as needed

What You’ll Do

• Coordinate court filings and service of process under state, federal, and local rules
• Draft and proofread pleadings, discovery documents, subpoenas, and deposition exhibits
• Manage documents and pleadings in iManage and shared drives
• Maintain calendars, schedule meetings, and track court deadlines
• Liaise with docket department and vendors for courtesy copies and chambers deliveries
• Arrange court reporters and videographers for depositions and hearings
• Process invoices, expenses, and travel arrangements per firm policy
• Enter attorney timekeeping and assist with billing tasks
• Prepare new business intake forms, conflict checks, and engagement letters
• Conduct basic legal research and maintain client relationships
• Provide additional administrative support as needed

What Success Looks Like

• You deliver accurate, timely work while managing multiple priorities
• Attorneys and clients rely on you as a proactive, dependable partner
• You keep documents, deadlines, and communications organized for smooth operations

Salary Range: $70,000 – 97,000 annually, based on experience

Location: San Francisco, CA – Hybrid

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.