Administrative Assistant

Gainor Staffing; Ridgefield (NJ); Hybrid; USD 53,726 - 55,104; Full time

Job summary

Gainor Staffing is seeking an experienced Administrative Assistant to support their legal team in Ridgefield, NJ. This role requires strong organizational skills, a proactive approach, and effective communication across various stakeholders.

The ideal candidate will thrive in a high-performance culture and contribute to maintaining efficient operations while managing key administrative tasks like scheduling, travel coordination, and communication support.

The role offers a pay rate of $39-40 per hour based on experience and may transition from temporary to permanent.

Qualifications

• 6+ years of experience in administrative or executive support role.
• Experience in professional environments such as consulting, legal, or financial services.
• Ability to manage multiple priorities with minimal direction.

Responsibilities

• Provide administrative support to senior professionals.
• Manage calendars and coordinate meetings.
• Prepare and submit expense reports accurately.

Skills

Administrative support

Effective communication

Time management

Team collaboration

Job description

A prominent litigation practice known for shaping major cases nationwide is seeking a proactive Administrative Assistant to support its experienced legal team. A high-performance culture combines collaboration, resilience, and a commitment to guiding clients through complex legal matters with care and determination. This position will be central to maintaining efficient operations while contributing to a team recognized for handling large-scale cases with lasting impact. This role may convert from temporary to permanent.

Who You Are

• 6+ years of experience in an administrative or executive support role
• Deliver a high level of service and are attentive to the needs of those you support
• Take initiative and follow through on tasks with minimal direction
• Communicate clearly and effectively across a variety of stakeholders
• Reliable, responsive, and able to manage multiple priorities
• Experience working in professional environments such as consulting, legal, or financial services
• Comfortable supporting senior-level team members
• Work well both independently and as part of a team

What You’ll Do

• Provide administrative support to senior professionals, including leadership-level stakeholders
• Manage calendars, scheduling, and meeting coordination across multiple priorities
• Coordinate travel arrangements, including logistics and itineraries
• Prepare and submit expense reports accurately and on time
• Assist with internal and external communications, including phone coverageSupport day-to-day administrative operations to ensure efficiency
• Build and maintain strong working relationships with stakeholders
• Contribute to a support function that requires organization, attention to detail, and consistency

What Success Looks Like

• Stakeholders feel supported and can rely on consistent follow-through
• Schedules, travel, and administrative tasks are handled accurately and efficiently
• Anticipate needs and respond effectively to changing priorities
• Communication is clear, timely, and respectful across all interactions
• Establish trust with team members and stakeholders
• Contributions support a transition into a long-term opportunity based on performance and feedback
• Successfully adapt to a hybrid work environment after an initial onsite period

Pay Range and Location

Pay Rate Range: $39-40 per hour, based on experience

Location: Ridgefield, NJ

Equal Employment Opportunity

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.