Litigation Legal Assistant

Gainor Staffing; Newark (NJ); Hybrid; USD 75,000 - 100,000; Full time

Job summary

A leading law firm is seeking a Litigation Legal Assistant to support its dynamic litigation practice in Newark, NJ. The role requires at least 10 years of experience, strong E-filing skills, and proficiency in Microsoft Office 365 and other legal tools. This position provides an opportunity to contribute to high-profile cases while maintaining organization and a positive office culture. The salary ranges from $75,000 to $100,000 annually, with hybrid work arrangements. The firm fosters a respectful and inclusive environment.

Qualifications

• 10 years of experience supporting attorneys in litigation.
• Must hold or be willing to obtain a Notary Public commission.
• Able to adapt to shifting priorities with a positive attitude.

Responsibilities

• Provide administrative support to attorneys, managing calls and messages.
• Draft and format legal documents per firm standards.
• Handle electronic court filings in state and federal systems.
• Prepare Tables of Authorities and Contents for legal briefs.
• Maintain accurate time entries and case file documentation.

Skills

E‑filing experience

Organizational skills

Tech-savvy

Detail-oriented

Professional demeanor

Tools

Microsoft Office 365

iManage

Kofax

Best Authority

Aderant

Job description

A leading law firm is looking for a Litigation Legal Assistant to support a dynamic litigation practice that spans commercial disputes, regulatory matters, and white‑collar defense. The firm’s culture is rooted in mutual respect, professional development, and a shared commitment to client success. This role offers a front‑row seat to high‑profile litigation and a chance to grow within a respected legal organization.

Who You Are

• A legalassistantwith at least 10 years of experience supporting a team of attorneys in a fast‑paced litigation‑focused legal environment
• Must have strong electronic court filing (E‑filing) experience
• Exceptionally organized and detail‑oriented, with a knack for juggling multiple priorities without missing a beat
• Tech‑savvy and confident using tools like Microsoft Office 365, iManage, Kofax, Best Authority, Aderant, and more
• Comfortable adapting to shifting priorities and working occasional early or late hours when needed
• Holds (or is willing to obtain) a Notary Public commission within the first six months of employment
• Professional demeanor, with a positive, can‑do attitude

What You’ll Do

• Provide comprehensive administrative support to attorneys, including managing calls, messages, and scheduling
• Draft, revise, and format legal documents in line with firm standards, including pleadings, correspondence, and filings
• Handle electronic court filings in both state and federal systems with precision and timeliness
• Prepare and update Tables of Authorities and Contents for legal briefs
• Maintain accurate time entries, expense reports, and case file documentation
• Manage incoming and outgoing mail, and ensure all materials are properly filed and organized
• Step in to support other team members during absences or high‑volume periods

What Success Looks Like

• Attorneys and clients consistently receive timely, polished, and accurate work
• You stay ahead of deadlines and keep case files and documentation impeccably organized
• You contribute to a positive, professional office culture and build strong working relationships across the firm

Salary Range: $75,000 – 100,000 annually, based on experience

Location: Newark, NJ – Hybrid (4 out of 5 days on site)

To protect applicants, please note that this job is posted only on LinkedIn.com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent.

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.