Legal Support Specialist

Gainor Staffing; Boston (MA); Hybrid; USD 75,000 - 90,000; Full time

Job summary

Gainor Staffing is seeking a Legal Support Specialist to join a top-tier global law firm in Boston, MA. This role includes preparing and managing legal documents, coordinating attorney schedules, and maintaining client records.

The ideal candidate has over 4 years of legal administrative support experience, exceptional organizational skills, and proficiency in Microsoft Office and other legal tools. The position offers a hybrid work arrangement and a salary range of $75,000 – 90,000 based on experience.

Qualifications

• 4+ years of legal administrative support experience at a law firm.
• Highly organized with strong attention to detail and communication skills.
• Proficient with Microsoft Office, iManage, IntApp, and legal support tools.

Responsibilities

• Prepare, edit, and proof legal and administrative documents.
• Manage attorney calendars, travel, meetings, and client coordination.
• Handle billing support, expense reports, prebills, and time entry.
• Maintain files, intake documentation, and attorney records.
• Support legal research, CLE tracking, and business development activities.

Skills

Legal administrative support experience

Microsoft Office

iManage

IntApp

Attention to detail

Communication skills

Job description

A top-tier global law firm is seeking a Legal Support Specialist to join the team in Boston, MA.

Who You Are

• You have 4+ years of legal administrative support experience at a law firm
• Highly organized with strong attention to detail and communication skills
• Proficient with Microsoft Office, iManage, IntApp, and legal support tools
• Professional, proactive, and team-oriented

What You’ll Do

• Prepare, edit, and proof legal and administrative documents
• Manage attorney calendars, travel, meetings, and client coordinationHandle billing support, expense reports, prebills, and time entry
• Maintain files, intake documentation, and attorney records
• Coordinate with internal teams on operational and administrative requests
• Support legal research, CLE tracking, and business development activities

What Success Looks Like

• Attorneys receive responsive, high-quality support across daily operations
• Scheduling, billing, and document management are handled accurately and efficiently
• Client and internal communications remain professional and organized
• Deadlines and priorities are managed effectively

Salary Range: $75,000 – 90,000 annually, based on experience

Location: Boston, MA – Hybrid

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.