Legal Secretary - Litigation

Gainor Staffing; New York (NY); On-site; USD 95,000 - 105,000; Full time

Job summary

A nationally respected law firm is seeking a Legal Secretary to support its dynamic litigation team. This role offers the opportunity to contribute to impactful legal work alongside skilled litigators, providing essential administrative support, coordinating schedules, and managing legal documents with precision.

Qualifications

• At least 7 years of experience in a law firm setting.
• Detail-oriented and organized.
• Strong grasp of legal terminology and document formatting best practices.

Responsibilities

• Provide high-level administrative and legal support to attorneys.
• Manage incoming calls and coordinate schedules.
• Prepare, revise, and format legal documents.

Skills

Communication

Attention to Detail

Organization

Proactive Approach

Legal Terminology

Tools

Adobe Pro

Microsoft Word

Outlook

Excel

PowerPoint

Job description

A nationally respected law firm is seeking a Legal Secretary to join the team in support of its dynamic litigation team. This role offers the opportunity to contribute to impactful legal work alongside some of the most skilled litigators in the country.Who You Are

• A legal support professional with at least 7 years of experience in a law firm setting, confidently managing the needs of a busy team of six or more attorneys

• A proactive communicator who builds strong relationships with attorneys, clients, and colleagues through clear, professional interactions

• Tech savvy, with proficiency in Adobe Pro, Microsoft Word, Outlook, Excel, and PowerPoint

• Someone who thrives in a fast-paced environment, balancing independent work with collaborative teamwork

• Detail-oriented and organized, with a strong grasp of legal terminology and document formatting best practices

What You’ll Do

• Provide high-level administrative and legal support to a team of attorneys, ensuring seamless day-to-day operations

• Manage incoming calls, coordinate schedules, and handle travel arrangements and meeting logistics

• Prepare, revise, and format legal documents including redlines, tables of contents, and tables of authorities

• Collaborate with billing teams to review and edit proformas, and assist with expense reports and internal forms

• Maintain awareness of internal policies and procedures to ensure compliance and consistency

What Success Looks Like

• Attorneys feel supported and confident in your ability to manage tasks with minimal oversight

• Deadlines are consistently met, and work is delivered with accuracy and attention to detail

• You anticipate needs before they arise, ensuring meetings, travel, and document production run smoothly

• You contribute to a positive team culture by being flexible, dependable, and solution-oriented

• Your communication is clear, timely, and professional, enhancing the firm’s reputation for excellence

Salary Range: $95,000 – 105,000 annually, based on experienceGainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.