Litigation Practice Assistant

Gainor Staffing; San Francisco (CA); Hybrid; USD 84,000 - 112,000; Full time

Job summary

Gainor Staffing in San Francisco seeks a Litigation Practice Assistant to provide comprehensive legal and administrative support to a busy trial team. You will manage calendars, filings, discovery, and trial prep while embracing new technologies and AI-driven process improvements.

The ideal candidate has 3+ years in litigation as a legal assistant, strong PACER and e-filing skills, and a Bachelor's degree or equivalent experience.

Qualifications

• 3+ years of litigation legal assistant experience in a law firm, including 3+ years of civil litigation calendaring & court filings
• Strong knowledge of litigation procedures, pleadings, motions, discovery, & trial preparation
• Experience with PACER, docketing systems, & State, Federal, and Appellate Court e-filing
• Proficient in Microsoft 365, Bates labeling, redactions, & document production
• Organized, proactive, discreet, & skilled at managing competing deadlines
• Bachelor’s degree or equivalent experience preferred; mentoring, operations, & AI/automation experience a plus

Responsibilities

• Manage attorney calendars, litigation deadlines, scheduling, & daily workflows
• Prepare legal documents, coordinate discovery, & handle court filings
• Support trial preparation, including exhibits, witness materials, & case files
• Coordinate billing, reporting, travel, & cross-functional administrative needs
• Leverage emerging technologies and support workflow improvements

Skills

Litigation calendaring

Court filings

Trial preparation

Microsoft 365

Docketing

Bates labeling

Document production

Organizational skills

Education

Bachelor's degree or equivalent

Tools

PACER

Job description

Join a leading global law firm as a Litigation Practice Assistant, providing comprehensive legal and administrative support to a busy team of trial attorneys. This role offers exposure to innovative legal technologies, AI, & process improvement initiatives.

Who You Are

• You have 3+ years of litigation legal assistant experience in a law firm, including 3+ years of civil litigation calendaring & court filings
• You have strong knowledge of litigation procedures, pleadings, motions, discovery, & trial preparation
• You are experienced with PACER, docketing systems, & State, Federal, and Appellate Court e-filing
• You are proficient in Microsoft 365, Bates labeling, redactions, & document production
• You are organized, proactive, discreet, & skilled at managing competing deadlines
• A Bachelor’s degree or equivalent experience is preferred; mentoring, operations, & AI/automation experience are pluses

What You’ll Do

• Manage attorney calendars, litigation deadlines, scheduling, & daily workflows
• Prepare legal documents, coordinate discovery, & handle court filings
• Support trial preparation, including exhibits, witness materials, & case files
• Coordinate billing, reporting, travel, & cross-functional administrative needs
• Leverage emerging technologies and support workflow improvements

What Success Looks Like

• Litigation matters progress smoothly with accurate filings and timely deadline management
• Attorneys receive reliable, proactive support with minimal ramp-up
• Legal workflows become more efficient through collaboration and technology

Salary Range: $84,000 - $112,000 (annually based on experience) Location: San Francisco (Hybrid)

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.