Legal Administrative Specialist

Hall Booth Smith, P.C; Tampa (FL); On-site; USD 35,000 - 55,000; Full time

Job summary

Hall Booth Smith, P.C. in Tampa, FL is seeking an experienced Legal Administrative Assistant to provide comprehensive support to attorneys. The role requires meticulous document handling, calendar management, filing, billing support, and client communication.

You will assist with hearings, depositions, and various administrative tasks to ensure smooth operations of the firm's legal team. Ideal candidates have strong organizational skills, proficient typing (70 wpm), and a professional demeanor.

Qualifications

• Demonstrated organizational, prioritization, proofreading, and attention to detail to perform duties accurately.
• Strong written and verbal communication with clients and attorneys.
• Ability to handle confidential matters with integrity.

Responsibilities

• Transcribe dictation and format letters, pleadings, and other documents.
• Prepare rough drafts and proofread legal documents before finalizing them.
• File legal documents with courts and copy appropriate parties.
• Ensure adherence to client guidelines for document prep, copying, mailing, etc.
• Open new files, perform conflict checks, draft engagement letters as requested.
• Maintain files, indexes, and tabulations.
• Manage attorney calendars and deadlines for filings and hearings.
• Open and route attorney mail; assist with billing and time entry.

Skills

Organizational skills

Proofreading

Interpersonal communication

Typing 70 wpm

Computer literacy

Education

High school diploma

Job description

Hall Booth Smith, P.C. in Tampa, FL is seeking an experienced Legal Administrative Assistant to provide comprehensive support to attorneys. The role requires meticulous document handling, calendar management, filing, billing support, and client communication.

You will assist with hearings, depositions, and various administrative tasks to ensure smooth operations of the firm's legal team. Ideal candidates have strong organizational skills, proficient typing (70 wpm), and a professional demeanor.