Legal Administrative Specialist for Attorneys

Hall Booth Smith, P.C.; Jacksonville (FL); On-site; USD 21,000 - 30,000; Full time

Job summary

Hall Booth Smith, P.C. in Jacksonville, FL, seeks a skilled administrative assistant to provide full support to attorneys, manage calendars, prepare documents, and handle billing support.

You will transcribe dictation, proofread legal papers, file with courts, route mail, and assist as needed across practice areas, maintaining client guidelines and confidentiality. The role requires high school diploma, excellent typing (70 wpm), strong organization, and professional communication in a busy law

Qualifications

• High school diploma or equivalent.
• Knowledge of legal terminology helpful.
• Strong proofreading and attention to detail.

Responsibilities

• Transcribe dictation and format letters, pleadings, and other forms.
• Prepare rough drafts and proofread legal documents.
• File legal documents with courts and copy parties.
• Ensure compliance with client guidelines for document prep, mailing, and other requirements.
• Open new files, perform conflict checks, draft engagement letters.
• Maintain file content, indexes, and tabulations.
• Manage calendars with due dates for filings, hearings, and depositions.
• Review client bills and forward invoices for payment.

Skills

Typing 70 wpm

Interpersonal skills

Organization

Professional communication

Confidentiality

Education

High school diploma

Tools

Microsoft Office

Job description

Hall Booth Smith, P.C. in Jacksonville, FL, seeks a skilled administrative assistant to provide full support to attorneys, manage calendars, prepare documents, and handle billing support.

You will transcribe dictation, proofread legal papers, file with courts, route mail, and assist as needed across practice areas, maintaining client guidelines and confidentiality. The role requires high school diploma, excellent typing (70 wpm), strong organization, and professional communication in a busy law