Legal Administrative Assistant — Board Meetings & Docs

MK Search; Austin (TX); On-site; USD 55,000 - 65,000; Full time

Job summary

MK Search in Austin, TX is seeking an Administrative Assistant to support a law firm with preparation of documents, records management, and meeting logistics. You will work closely with senior support staff and legal teams in a fast‑paced environment.

The ideal candidate holds an Associate degree, 3 years of administrative or legal support experience, and a Texas Notary Public commission (or willingness to obtain).

Qualifications

• Associate degree required; 3 years of full-time administrative, legal, or project support experience in a professional office setting.
• Active Texas Notary Public commission (or willingness to obtain immediately upon hire).
• High proficiency in Microsoft Office (Word, Excel, Outlook); experience with document comparison tools (such as Workshare) and strong redlining/proofreading skills preferred.
• Exceptional written and verbal communication, sharp attention to grammatical detail, and ability to prioritize multi-layered, deadline-sensitive workloads independently.

Responsibilities

• Board & Meeting Logistics: Build, review, assemble, and distribute meeting packets; track action items and prepare documentation for execution following meetings.
• Document Quality Control: Edit, proofread, format, and apply track changes across formal reports, correspondence, and legal instruments.
• Records & File Administration: Maintain directories, organizational charts, transcripts, and archival files.
• Research & Information Gathering: Analyze historical records, extract key data, draft summaries and correspondence.
• Workflow & Stakeholder Coordination: Manage daily priorities across projects, schedule calls, interface with clients and staff.
• Field Execution & Notarization: Travel to client locations to gather signatures and notarize documentation when needed.

Skills

Written communication

Verbal communication

Prioritization

Education

Associate degree

Tools

Microsoft Office

Workshare

Job description

MK Search in Austin, TX is seeking an Administrative Assistant to support a law firm with preparation of documents, records management, and meeting logistics. You will work closely with senior support staff and legal teams in a fast‑paced environment.

The ideal candidate holds an Associate degree, 3 years of administrative or legal support experience, and a Texas Notary Public commission (or willingness to obtain).