Legal Secretary - Austin Location

Pappas Grubbs Price PC; Houston (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Pappas Grubbs Price PC is seeking a skilled legal secretary for a fast-paced Houston office. The role requires 3+ years of full-time experience, strong organizational and communication skills, and proficiency with MS Office and Imanage.

Responsibilities include maintaining attorney calendars, drafting pleadings and filings, and coordinating depositions, with attention to detail and the ability to prioritize competing demands in a professional environment.

Qualifications

• Minimum three years of full-time experience as a legal secretary.
• Self-motivated with attention to detail and ability to meet deadlines.
• Proficient in MS Office and case management applications such as Imanage.
• Excellent written and verbal communication skills.
• Ability to prioritize and balance competing demands.

Responsibilities

• Maintaining attorney calendars and schedules.
• Filing case documents in an organized manner for easy access.
• Drafting documents such as pleadings, discovery and correspondence.
• Electronic filing/e‑service of pleadings and discovery.
• Assist attorney in preparation of hearings and upcoming depositions.
• Maintain organized and thorough documentation for every case.
• Take initiative in order to meet client and customer needs.
• Communication with vendors to set up depositions and other meetings.
• Work independently with minimal supervision.

Skills

Verbal communication

Written communication

Proofreading

Organizational skills

Time management

Multi-tasking

Attention to detail

Professionalism

Client relations

Confidentiality

Trial prep

Education

High School Diploma

Tools

MS Office

Imanage

DropBox

FTP client

Pacer

Westlaw

iTimekeep

Job description

Qualified candidates must have a minimum of three years of full-time experience as a legal secretary. Candidates must be self‑motivated, committed to excellence in the workplace, and have outstanding attention to detail. Candidates must also have demonstrated ability to prioritize and balance competing demands and meet deadlines in a fast‑paced professional environment. Excellent written and verbal communication skills are required, and candidates must be proficient in the use of MS Office and case management applications such as Imanage.

JOB RESPONSIBILITIES

• Maintaining attorney calendars and schedules.
• Filing case documents in an organized manner for easy access.
• Drafting documents such as pleadings, discovery and correspondence.
• Electronic filing/e‑service of pleadings and discovery.
• Assist attorney in preparation of hearings and upcoming depositions.
• Maintain organized and thorough documentation for every case.
• Take initiative in order to meet client and customer needs.
• Communication with vendors to set up depositions and other meetings.
• Work independently with minimal supervision.

SKILLS/EXPERIENCE REQUIRED

• Expert verbal and written communication skills including excellent proofreading skills.
• Ability to effectively interact and communicate with people at all levels of the firm.
• Successful candidates will demonstrate excellence in organizational skills.
• Strong ability to multi‑task; high level of time‑management skills.
• Attentive to details with good follow‑through and follow‑up, possess the ability to anticipate what needs to be done.
• Ability to maintain a customer/client focus and build rapport with others inside and outside the firm. High level of professionalism; maintain confidential information.
• Trial preparation experience is preferred.
• Ability to adapt to changing priorities and remain calm in high pressure situations.
• 3+ years in a similar role.

EDUCATION AND TECHNICAL PROFICIENCY REQUIRED

• Minimum High School Diploma or equivalent.
• Strong knowledge of MS Office applications.
• Knowledge of Imanage strongly preferred.
• Proficiency with DropBox, and/or other FTP download programs.
• Familiarity with federal filings and Pacer preferred.
• Experience with Westlaw preferred.
• Experience with Coyote, iTimekeep or other timekeeping software required.
• Proficiency with electronic filing/e‑service of pleadings and discovery.

PHYSICAL AND ENVIRONMENTAL CONSIDERATIONS

• This is an indoor office environment and may require sitting and utilizing a computer for extended periods of time.
• May be required to move items up to 20 pounds.