Legal Administrative Assistant

Bowman-and-Brooke-LLP; Austin (TX); Hybrid; USD 52,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Life Insurance

Disability Insurance

Retirement Plan + Profit Sharing

Hybrid Work Schedule

Job summary

Bowman and Brooke LLP in Austin, TX seeks an experienced Legal Administrative Assistant / Legal Secretary to support busy case teams. Candidates must be in-office at least two days per week with a hybrid 3/2 schedule after onboarding.

The role emphasizes document management, calendaring, and coordination across attorneys and paralegals. Ideal candidates have 8+ years of legal experience, product liability defense exposure, and the ability to work under pressure while maintaining meticulous

Qualifications

• Strong organizational skills and the ability to multitask under tight deadlines.
• Excellent attention to detail and reliability in handling sensitive legal documents.
• Proven ability to obtain documents from online court directories and manage complex calendars.

Responsibilities

• Prepare legal documents and correspondence.
• File documents in state and federal courts.
• Maintain charts with hyperlinks for documents.
• Create and save documents and emails to iManage.
• Calendar legal due dates in CompuLaw.
• Schedule meetings and travel.
• Assist with client disbursements and case files.

Skills

Mass Tort

Product Liability

Legal Admin

Court Filing

Document Management

Education

8+ years legal experience

Product Liability Defense Litigation

Tools

iManage

CompuLaw

Job description

We are actively searching for an experienced Legal Administrative Assistant / Legal Secretary to

join our team in our Austin, TX (AUS) office. Our legal administrative assistants play a vital role on

our case teams and are respected for their ideas and contributions.

We are currently requiring our team members to be in the office a minimum of two days per week.

Position Responsibilities

As a Legal Administrative Assistant/Secretary, you will assist attorneys and paralegals in the organization with documents and workflow necessary for the smooth running of the firm.

Your duties in this role will include:

• Preparing legal documents and correspondence
• Filing documents in state and federal courts
• Preparing and maintaining charts with hyperlinks for documents
• Preparing binders for attorneys and judges
• Creating and saving documents and emails to a document management system (iManage) in accordance with firm policy
• Calendaring legal due dates in CompuLaw
• Scheduling meetings and other calendar commitments
• Making travel arrangements and processing expense reports
• Processing client disbursementsOrganizing and maintaining case files
• Supporting overall Bowman and Brooke administrative needs by assisting team members where needed

Job Requirements

Our ideal candidate will have a strong work ethic and the ability to work well under pressure and against tight deadlines. You must also possess excellent attention to detail and have the ability to multi-task. Your confidence and communication skills will help you develop relationships of trust with members of our team.

Specific qualifications for this position include:

• Exceptional organizational skills
• Exceptional computer skills
• Ability to obtain documents from online court directories
• Ability to work overtime when the need arises
• Heavy computer use
• Ability to lift at least 30 lbs. (files and boxes)

Education and Experience

• Minimum of 8+ years of legal experience required
• Product Liability Defense Litigation experience required
• Demonstrated employment stability
• Experience with Mass Tort cases a plus

Benefits

We offer a competitive compensation and benefits package including everything you’d expect -- medical, dental, and vision insurance; firm paid life insurance and short and long-term disability; retirement savings plan with employer profit sharing contributions and more.

Our office is passionate about our clients and each other, seeking opportunities for achieving a high level of success while also having fun.

The first 60 days will be onsite 5 days a week. After that training session is completed and remote work approved, you will be offered a hybrid schedule with 3 days onsite and 2 days work from home.

Visit us on the web to learn more about who we are and what we do: www.bowmanandbrooke.com.

Equal Opportunity Employer