Law Firm Legal Admin Specialist: Document & File Support

Jackson Walker LLP; Austin (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

Jackson Walker LLP in Austin, Texas, is seeking a Legal Administrative Support professional to assist attorneys, paralegals, and staff across multiple practice groups. Responsibilities include drafting and proofreading documents, managing files, and coordinating travel and meetings in a fast-paced environment.

The role requires 3–5 years of law-firm admin experience, strong MS Office skills, and a commitment to accuracy and confidentiality.

Qualifications

• High school diploma or GED; bachelor’s degree preferred.
• 3–5 years of administrative experience in a law firm.
• Proficiency in Microsoft Word, Adobe Acrobat Pro, and pdfDocs.
• Familiarity with Microsoft Excel, PowerPoint, and time entry systems.
• Experience with document management systems (iManage preferred).
• Basic knowledge of legal terminology, documents, and court systems.
• Strong organizational, proofreading, and editing skills with accuracy.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and manage multiple demands in a fast-paced environment.
• Ability to work independently and as part of a team.
• Ability to handle confidential information with discretion.

Responsibilities

• Prepare, proofread, and format legal documents, including correspondence, pleadings, and contracts.
• Scan and profile documents into the Firm’s document management system (iManage).
• Organize and maintain electronic files and ensure proper storage and retrieval.
• Submit conflicts requests to initiate new client and matter files.
• Enter billable time for attorneys and assist with pre-bills revisions.
• Coordinate and schedule travel, meetings, and appointments.
• Submit expense reimbursements in a timely manner.
• Provide overflow assistance and perform additional administrative duties as needed.
• Support attorneys and legal staff across multiple practice areas with day-to-day needs.
• Maintain effective communication with attorneys, clients, and staff.
• Work collaboratively across teams while managing competing priorities.
• Demonstrate professionalism, discretion, and confidentiality in all interactions.

Skills

Strong organizational skills

proofreading and editing

Excellent communication

Interpersonal skills

Prioritization and multitasking

Discretion and confidentiality

Independent and teamwork

Education

Bachelor's degree preferred

High school diploma or GED required

Tools

Microsoft Word (styles)

Adobe Acrobat Pro

pdfDocs

Microsoft Excel

PowerPoint

iManage

Job description

Jackson Walker LLP in Austin, Texas, is seeking a Legal Administrative Support professional to assist attorneys, paralegals, and staff across multiple practice groups. Responsibilities include drafting and proofreading documents, managing files, and coordinating travel and meetings in a fast-paced environment.

The role requires 3–5 years of law-firm admin experience, strong MS Office skills, and a commitment to accuracy and confidentiality.