Project Assistant

The HT Group; Austin (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

The HT Group is assisting a well-known law firm in Downtown Austin with a Direct Hire, on-site Project Assistant (Administrative Assistant) role. You will support a team of Legal Assistants in a collaborative, professional environment and help ensure smooth board materials and document workflows.

This position emphasizes organization, attention to detail, and strong communication. Must be willing to obtain and maintain a Notary Public commission after hire; prior legal admin experience is

Qualifications

• Associate’s degree required.
• 2+ years of full-time professional office experience preferred.
• Strong proficiency with Microsoft Office and proofreading/editing skills.
• Excellent verbal and written communication.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Preparing, organizing, printing, and assembling documents and materials for Board meetings
• Preparing documents for signatures and final approval
• Drafting and formatting routine correspondence and documents
• Proofreading and editing documents for accuracy, grammar, formatting, and consistency
• Maintaining organized client files, records, calendars, directories, and other reference materials
• Conducting research and gathering, summarizing, and organizing information
• Creating and maintaining transcript files related to water district creations, elections, annexations, and land transactions
• Communicating with counties, clients, consultants, and internal teams by phone and email to obtain necessary documentation
• Following up independently on outstanding items and managing multiple projects with varying deadlines
• Assisting with board meeting materials and other administrative projects
• Providing occasional transcription support
• Making occasional local trips to obtain signatures, notarizations, or other documents
• Taking on additional responsibilities as you become more familiar with the Legal Assistants’ work and client needs

Skills

Strong communication

Detail oriented

Time management

proofreading

Education

Associate’s degree

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

A well-known law firm is seeking a Project Assistant(Administrative Assistant) to support a team of Legal Assistants in a collaborative, professional environment. This is a great opportunity for someone who is highly organized, detail-oriented, and eager to learn and grow within a long-term role.

The firm is known for its amazing culture, positive work environment, and supportive team atmosphere, making it a place where employees can build strong professional relationships while developing their skills.

Downtown Austin (On-site) Direct Hire

Responsibilities

• Preparing, organizing, printing, and assembling documents and materials for Board meetings
• Preparing documents for signatures and final approval
• Drafting and formatting routine correspondence and documents
• Proofreading and editing documents for accuracy, grammar, formatting, and consistency
• Maintaining organized client files, records, calendars, directories, and other reference materials
• Conducting research and gathering, summarizing, and organizing information
• Creating and maintaining transcript files related to water district creations, elections, annexations, and land transactions
• Communicating with counties, clients, consultants, and internal teams by phone and email to obtain necessary documentation
• Following up independently on outstanding items and managing multiple projects with varying deadlines
• Assisting with board meeting materials and other administrative projects
• Providing occasional transcription support
• Making occasional local trips to obtain signatures, notarizations, or other documents
• Taking on additional responsibilities as you become more familiar with the Legal Assistants’ work and client needs

Qualifications

• Associate’s degree required
• 2+ years of full-time professional office experience preferred
• Strong proficiency with Microsoft Office, particularly Word, Outlook, and Excel
• Experience proofreading and editing documents
• Strong verbal and written communication skills
• Ability to learn quickly, prioritize competing deadlines, and manage multiple projects
• Strong organizational and problem-solving skills
• Legal experience is not required; backgrounds in administrative support, education, school systems, or similar environments can be a strong fit
• Must be willing to obtain and maintain a Notary Public commission upon hire
• Highly organized and detail-oriented
• A strong proofreader with excellent writing and communication skills
• Able to manage multiple priorities and deadlines
• Flexible and adaptable in a fast-paced, deadline-driven environment