Administrative Assistant

MK Search; Austin (TX); On-site; USD 55,000 - 65,000; Full time

Job summary

MK Search in Austin, TX is seeking an Administrative Assistant to support a law firm with preparation of documents, records management, and meeting logistics. You will work closely with senior support staff and legal teams in a fast‑paced environment.

The ideal candidate holds an Associate degree, 3 years of administrative or legal support experience, and a Texas Notary Public commission (or willingness to obtain).

Qualifications

• Associate degree required; 3 years of full-time administrative, legal, or project support experience in a professional office setting.
• Active Texas Notary Public commission (or willingness to obtain immediately upon hire).
• High proficiency in Microsoft Office (Word, Excel, Outlook); experience with document comparison tools (such as Workshare) and strong redlining/proofreading skills preferred.
• Exceptional written and verbal communication, sharp attention to grammatical detail, and ability to prioritize multi-layered, deadline-sensitive workloads independently.

Responsibilities

• Board & Meeting Logistics: Build, review, assemble, and distribute meeting packets; track action items and prepare documentation for execution following meetings.
• Document Quality Control: Edit, proofread, format, and apply track changes across formal reports, correspondence, and legal instruments.
• Records & File Administration: Maintain directories, organizational charts, transcripts, and archival files.
• Research & Information Gathering: Analyze historical records, extract key data, draft summaries and correspondence.
• Workflow & Stakeholder Coordination: Manage daily priorities across projects, schedule calls, interface with clients and staff.
• Field Execution & Notarization: Travel to client locations to gather signatures and notarize documentation when needed.

Skills

Written communication

Verbal communication

Prioritization

Education

Associate degree

Tools

Microsoft Office

Workshare

Job description

We are partnering with a law firm that is seeking a detail-oriented, highly organized Administrative Assistant. In this role, you will partner closely with senior support staff and legal teams to drive document preparation, maintain institutional records, and manage pre- and post-board meeting logistics. The ideal candidate thrives in a fast-paced, deadline-driven environment, possesses exceptional document control skills, and takes a proactive, hands-on approach to keeping projects on track.

Key Responsibilities

• Board & Meeting Logistics: Build, review, assemble, and distribute physical and digital meeting packets; track action items and prepare documentation for execution following meetings.
• Document Quality Control: Edit, proofread, format, and apply track changes across formal reports, correspondence, and legal instruments to ensure flawless presentation.
• Records & File Administration: Maintain custom directories, organizational charts, transcripts, and archival files regarding client accounts, municipal entities, land transactions, and elections.
• Research & Information Gathering: Analyze historical records, extract key data points, and draft routine summaries and correspondence for team review.
• Workflow & Stakeholder Coordination: Manage daily priorities across multiple concurrent projects, schedule calls, and interface directly with clients, external consultants, and internal staff.
• Field Execution & Notarization: Perform occasional local travel to client locations to gather official signatures and notarize documentation.

Qualifications

• Education & Experience: Associate degree required; 3 years of full-time administrative, legal, or project support experience in a professional office setting.
• Credentials: Active Texas Notary Public commission (or willingness to obtain immediately upon hire).
• Technical & Editorial Skills: High proficiency in Microsoft Office (Word, Excel, Outlook); experience with document comparison tools (such as Workshare) and strong redlining/proofreading skills are preferred.
• Communication & Execution: Exceptional written and verbal communication, sharp attention to grammatical detail, and a proven ability to prioritize multi-layered, deadline-sensitive workloads independently.