Legal Administrative Assistant

Bowman and Brooke; Austin (TX); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life insurance

Short and long-term disability

Retirement savings plan with employer

Job summary

Bowman and Brooke in Austin, TX is seeking an experienced Legal Administrative Assistant/Secretary to support attorneys and paralegals with documents and workflow on case teams. The role requires in-office presence and a minimum of two days per week in the office, with initial on-site five days a week for 60 days.

After training, a hybrid schedule of 3 days onsite and 2 days remote will be offered. Key duties include preparing legal documents, filing in courts, organizing case files,

Qualifications

• High attention to detail with the ability to multitask under pressure.
• Strong organization and computer proficiency are essential.
• Ability to obtain documents from online court directories as needed.

Responsibilities

• Assist attorneys and paralegals with documents and workflow for cases.
• Prepare legal documents and correspondence; file in state and federal courts.
• Maintain charts with hyperlinks and organize case files in iManage.
• Calendar legal due dates; schedule meetings and travel; process expenses.
• Support overall firm administrative needs as part of the team.

Skills

Exceptional organizational skills

Exceptional computer skills

Ability to obtain documents from court

Work overtime when needed

Heavy computer use

Lifting up to 30 lbs

Education

Minimum 8+ years of legal experience

Product Liability Defense Litigation experience

Demonstrated employment stability

Mass Tort experience a plus

Job description

We are actively searching for an experienced Legal Administrative Assistant / Legal Secretary to

join our team in our Austin, TX (AUS) office. Our legal administrative assistants play a vital role on

our case teams and are respected for their ideas and contributions.

We are currently requiring our team members to be in the office a minimum of two days per week.

Position Responsibilities

As a Legal Administrative Assistant/Secretary, you will assist attorneys and paralegals in the organization with documents and workflow necessary for the smooth running of the firm.

Your duties in this role will include:

• Preparing legal documents and correspondence
• Filing documents in state and federal courts
• Preparing and maintaining charts with hyperlinks for documents
• Preparing binders for attorneys and judges
• Creating and saving documents and emails to a document management system (iManage) in accordance with firm policy
• Calendaring legal due dates in CompuLaw
• Scheduling meetings and other calendar commitments
• Making travel arrangements and processing expense reports
• Processing client disbursementsOrganizing and maintaining case files
• Supporting overall Bowman and Brooke administrative needs by assisting team members where needed

Job Requirements

Our ideal candidate will have a strong work ethic and the ability to work well under pressure and against tight deadlines. You must also possess excellent attention to detail and have the ability to multi-task. Your confidence and communication skills will help you develop relationships of trust with members of our team.

Specific qualifications for this position include:

• Exceptional organizational skills
• Exceptional computer skills
• Ability to obtain documents from online court directories
• Ability to work overtime when the need arises
• Heavy computer use
• Ability to lift at least 30 lbs. (files and boxes)

Education and Experience

• Minimum of 8+ years of legal experience required
• Product Liability Defense Litigation experience required
• Demonstrated employment stability
• Experience with Mass Tort cases a plus

Benefits

We offer a competitive compensation and benefits package including everything you’d expect -- medical, dental, and vision insurance; firm paid life insurance and short and long-term disability; retirement savings plan with employer profit sharing contributions and more.

Our office is passionate about our clients and each other, seeking opportunities for achieving a high level of success while also having fun.

The first 60 days will be onsite 5 days a week. After that training session is completed and remote work approved, you will be offered a hybrid schedule with 3 days onsite and 2 days work from home.

Visit us on the web to learn more about who we are and what we do: www.bowmanandbrooke.com.

Equal Opportunity Employer