Legal Administrative Assistant

Gainor Staffing; Woodbridge Township (NJ); On-site; USD 65,000 - 82,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with matching

Job summary

A nationally recognized law firm is seeking a proactive and personable Legal Administrative Assistant to join its office in Iselin, NJ. This full-time, on-site position supports a dedicated group of five attorneys and plays a key role in ensuring smooth day-to-day operations, including managing calendars, client files, and providing high-touch client service.

Qualifications

• 3+ years of experience in a law firm or legal support role.
• Strong proficiency in Microsoft Word, Outlook, and Excel.
• Excellent organizational and communication skills.

Responsibilities

• Coordinate attorney calendars, meetings, travel, and appointments.
• Assist with time entry, client billing, and invoice processing.
• Prepare legal documents and correspondence.

Skills

Organizational skills

Communication skills

Detail-oriented mindset

Client-facing responsibilities

Typing speed of 65+ WPM

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Are you an experienced legal professional looking to join a dynamic and growing team? A nationally recognized law firm is seeking a proactive and personable Legal Administrative Assistant to join its office in Iselin, NJ. This full-time, on-site position supports a dedicated group of five attorneys and plays a key role in ensuring smooth day-to-day operations.Job Details

• Coordinate attorney calendars, meetings, travel, and appointments

• Assist with time entry, client billing, and invoice processing

• Prepare legal documents and correspondence

• Manage client files and conduct conflict checks

• Handle document filing, including electronic court submissions

• Provide high-touch client service and maintain strong professional relationships

• Serve as the on-site liaison for the national Office Manager

• Salary Range: $65-82k annually, based on experience

• Fantastic benefits package includes health, dental, vision insurance, 401(k) with matching, and more!

Skills and Qualifications

• 3+ years of experience in a law firm or legal support role

• Strong proficiency in Microsoft Word, Outlook, and Excel

• Typing speed of 65+ WPM with high accuracy

• Excellent organizational and communication skills

• Experience with client-facing responsibilities

• A detail-oriented mindset and the ability to thrive in a fast-paced environment

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.