Legal Word Processing Specialist

Gainor Staffing; Newark (NJ); On-site; USD 95,000 - 100,000; Full time

Job summary

A leading law firm is seeking a Legal Word Processing Specialist in Newark, NJ. This role is focused on creating and editing legal documents, ensuring compliance with firm standards, and providing support for technical issues. Ideal candidates will have strong skills in Microsoft Office and legal document preparation, along with at least 5 years of law firm experience. The position offers a salary range of $95,000 to $100,000 annually.

Qualifications

• At least 5 years of law firm experience required.
• Experience troubleshooting document issues and providing user support.

Responsibilities

• Create, format, and edit legal documents using approved tools.
• Manage e-filing for federal and state courts in NY and NJ.
• Troubleshoot formatting issues and provide user support.

Skills

Word processing expertise

Advanced knowledge of Microsoft Office

Strong communication skills

Experience with legal filings

Attention to detail

Tools

iManage

Adobe Acrobat

Best Authority

Job description

Overview

A leading law firm is looking for a Legal Word Processing Specialist to join their dynamic litigation practice that spans commercial disputes, regulatory matters, white-collar defense, and personal injury. The position is fully on site in Newark, New Jersey.

Who You Are

• A highly skilled word processing expert with at least 5 years of law firm experience
• Known for your advanced knowledge of Microsoft Office and legal-specific tools, with the ability to pick up new technologies quickly
• Comfortable being the go-to person for technical document support, with strong communication skills to match your technical know-how
• Experienced in working with legal filings, complex formatting, and document styling guidelines
• Proactive, detail-focused and able to juggle multiple time-sensitive requests at once

What You’ll Do

• Create, format, and edit a wide range of legal documents using Microsoft Office, iManage, Adobe Acrobat, Best Authority, and other firm-approved tools
• Ensure documents align with firm guidelines
• Accurately transcribe and input data from digital or dictated sources using transcription software
• Manage e-filing for federal and state courts in NY and NJ, and perform both in-person and virtual notarization
• Troubleshoot formatting and document issues, provide user support via phone, email, tickets, and in person, and assist with application testing and feedback
• Use legal research platforms to hyperlink and bookmark documents, and manage printing for complex or lengthy files
• Support the department’s secretarial functions as needed to ensure smooth operations

What Success Looks Like

• Internal teams consistently rely on you to resolve formatting and document issues quickly and accurately
• Attorneys and staff trust your judgment and regularly seek your help for high-priority, high-visibility document needs
• You stay ahead of technology updates and help the team adjust to changes smoothly
• Your attention to detail ensures documents are error-free and compliant with firm standards and court requirements
• You contribute to a positive, solutions-oriented team culture

Salary Range: $95,000 – 100,000 annually, based on experience

Location: Newark, NJ – On site

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.