Legal Admin Pro: Calendar & Projects Lead

U.S. Bank; Washington (District of Columbia); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Healthcare (medical, dental, vision)

401(k) plan

Paid vacation

Paid holidays

Sick leave

Job summary

U.S. Bank in Washington, DC is seeking an experienced administrative assistant to support the corporate law division. You will manage complex senior leader calendars, coordinate travel, prepare presentations and reports, and maintain confidential files.

The role requires five+ years of experience in administrative support, strong MS Office skills, and discretion. A high school diploma is required; a Bachelor's degree is a plus. Occasional cross-functional collaboration and deadlines are expected.

Qualifications

• High school diploma or equivalent; bachelor’s degree preferred.
• 5+ years of administrative and support experience.
• Strong MS Office skills and attention to detail.

Responsibilities

• Manage complex senior leader calendars, schedule meetings, and coordinate travel.
• Coordinate workflows across matters/projects to meet deadlines and deliverables.
• Create presentations and reports for diverse audiences.
• Maintain team planners for Board reporting and investor engagement.
• Input data into centralized databases and provide backup support.
• Process and manage legal invoices and expense reports accurately.
• Monitor shared inboxes and assist with responses as needed.
• Organize electronic and physical filing systems and prepare correspondence.
• Conduct research and prepare executive summaries and briefing docs.
• Proactively follow up on open items and drive work to completion.
• Leverage technology to improve efficiency and workflow management.
• Support department initiatives and special projects.

Skills

Calendar management

Travel coordination

Presentation & reports

Microsoft Office

Communication skills

Discretion & confidentiality

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Outlook

PowerPoint

Word

Excel

SharePoint

Matter-management systems

Job description

U.S. Bank in Washington, DC is seeking an experienced administrative assistant to support the corporate law division. You will manage complex senior leader calendars, coordinate travel, prepare presentations and reports, and maintain confidential files.

The role requires five+ years of experience in administrative support, strong MS Office skills, and discretion. A high school diploma is required; a Bachelor's degree is a plus. Occasional cross-functional collaboration and deadlines are expected.