Administrative Assistant

Atrium; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Atrium, a premier private real estate firm, is seeking an Administrative Assistant to support a team and Vice President in a fast-paced corporate environment. The role emphasizes organization and proactive collaboration.

You will manage calendars, arrange travel, prepare expense reports, coordinate office supplies, and oversee the legal invoicing process. A Bachelor’s degree and 2+ years in a corporate or legal setting are required, with strong discretion and communication skills.

Qualifications

• Bachelor’s degree required.
• Minimum 2+ years as an administrative assistant in a corporate or legal setting.
• High level of discretion handling confidential data.
• Proficient in MS Outlook, Word, Excel, and PowerPoint.
• Strong written and verbal communication.
• Excellent time management and organization.
• Ability to multitask and collaborate with multiple managers.

Responsibilities

• Manage calendars and anticipate conflicts.
• Book travel and accommodations.
• Prepare and process expense reports.
• Coordinate and order office supplies.
• Oversee the legal invoice process with internal and outside counsel.
• Assist with ad hoc projects.

Skills

Discretion

Written & verbal communication

Time management

Multitasking

Team player

Interpersonal skills

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Description of Company:

This company is one of the most prominent privately-owned real estate firms in the United States, with a premier portfolio of assets and developments across the globe. It invests heavily in its talent, fostering a collaborative, entrepreneurial culture where employees are encouraged to take on new challenges and make a real impact.

Position Overview:

Seeking an Administrative Assistant to provide comprehensive support to a team and Vice President. This role requires strong organizational skills and the ability to manage multiple priorities in a fast-paced corporate environment.

Responsibilities:

• Manage calendars with the ability to anticipate conflicts, prioritize meetings, and handle last‑minute changes
• Book travel and accommodations as needed
• Prepare and process expense reports
• Coordinate and order office supplies
• Manage the legal invoice process, including tracking, facilitating internal review and approval, communicating revisions with outside counsel, submitting approved invoices for processing and payment, and liaising with accounting and outside counsel
• Assist with ad hoc special projects as assigned

Required Experience/Skills:

• Bachelor’s Degree required
• Minimum of 2+ years of administrative assistant experience in a corporate or legal environment
• High level of discretion handling confidential data and information
• Professionalism and maturity in all interactions
• Strong verbal and written communication skills
• Excellent time management and organizational skills
• Detail-oriented and a team player
• Proficient in Microsoft Outlook, Word, Excel, and PowerPoint
• Ability to work effectively with a wide range of management levels
• Comfortable in a fast-paced environment with the ability to multitask, shift direction easily, and prioritize

Preferred Experience/Skills:

• Experience supporting senior executives or legal teams
• Familiarity with legal invoice processing systems
• Advanced skills in Microsoft Office suite
• Strong problem‑solving and project management abilities

Education Requirements:

• Bachelor’s degree in Business Administration, Communications, or a related field